Executive Assistant

4 weeks ago

Lahore, Punjab, Pakistan WADIC Full time

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Job Summary: The Management Assistant provides high-level administrative support to management teams, ensuring the efficient operation of daily activities. This role involves handling communication, scheduling, data management, and assisting with project coordination to help streamline management processes.

Reports To: Chief Executive Officer

Job Type: Full-time Onsite

Job Timing: Night Shift 9pm to 6am PKT

Key Responsibilities:

  1. Administrative Support: Provide general administrative assistance to senior management, including answering phones, organizing meetings, and preparing correspondence.
  2. Scheduling & Calendar Management: Schedule and coordinate appointments, meetings, and travel arrangements for executives.
  3. Document Management: Prepare, review, and maintain records, reports, and documents for management's review, ensuring all information is accurate and up-to-date.
  4. Communication: Serve as a point of contact between management and internal/external stakeholders, ensuring effective communication.
  5. Project Coordination: Assist in the coordination and execution of special projects, ensuring deadlines and goals are met.
  6. Meeting Preparation: Organize meetings, including preparing agendas, taking minutes, and following up on action items.
  7. Data Entry & Reporting: Maintain and update databases, manage files, and prepare regular reports for management as needed.
  8. Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
  9. Task Prioritization: Prioritize tasks and manage time effectively to support senior management in achieving business goals.

Required Skills and Qualifications:

  1. Education: A bachelor's degree in Business Administration, Management, or a related field is preferred.
  2. Experience: Previous experience in administrative support, office management, or a similar role is a plus.
  3. Organizational Skills: Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
  4. Communication Skills: Excellent written and verbal communication skills.
  5. Technology Proficiency: Familiarity with office software such as Microsoft Office (Word, Excel, PowerPoint, etc.), email platforms, and scheduling tools.
  6. Attention to Detail: Ability to work with precision and attention to detail.
  7. Problem-Solving Skills: Strong problem-solving abilities to handle unforeseen issues efficiently.

Additional Preferred Skills:

  1. Ability to work under pressure in a fast-paced environment.
  2. Previous experience in a similar industry may be advantageous.
Seniority level
  • Not Applicable
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • IT Services and IT Consulting

Note: The additional paragraph about referrals and notifications appears irrelevant to this job description and has been omitted for clarity.

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