Executive Assistant

4 days ago

Karachi, Sindh, Pakistan HR Ways Full time

Client Introduction:

North-American agri-tech and automation company

Job Description:

Key Responsibilities

  • Manage the CEO's professional and personal calendars and commitments, including scheduling meetings, virtual calls, travel (business and personal), task lists, project management, etc.

  • Handle correspondence, emails, and communications on behalf of the CEO, acting as a gatekeeper and liaison with internal teams (e.g., Pakistan engineering/dev roles) and external stakeholders. Attend meetings, take and distribute meeting minutes and action items.

  • Prepare reports, presentations, and board materials; research industry trends in industrial automation.

  • Coordinate executive events, team meetings, and project timelines, integrating with tools like Scrum for the Pakistan unit. Follow up on deadlines and statuses.

  • Support personal duties such as arranging personal appointments, tasks, coordinating travels, and handling ad-hoc errands remotely.

  • Ensure confidentiality in all matters, maintain files, and assist with compliance or HR tasks as needed.

Required Skills

  • Organizational and Time Management: Superior ability to juggle multiple priorities, manage complex schedules across time zones, and anticipate needs in a fast-paced tech setting.

  • Communication: Excellent verbal and written English skills for professional and personal interactions; Urdu proficiency for local coordination.

  • Technical Proficiency: Expertise in Microsoft Office, Google Workspace, project tools (e.g., Zoho, Jira, Project, Basecamp); familiarity with AI/tech tools. Must be able to make calls and texts to and from US numbers.

  • Problem-Solving and Adaptability: Proactive in resolving issues, adaptable to remote work challenges, and quick to learn company-specific processes.

  • Interpersonal and Discretion: Build trust-based relationships, handle sensitive personal/executive information with utmost confidentiality.

  • Attention to Detail: Precision in all tasks, from data management to personal arrangements.

Qualifications and Education

  • Education: Bachelor's degree in Business Administration, Management, Communications, or related field; Master's or certifications (e.g., PMP, CAP) preferred.

  • Experience: 3- 5+ years as an EA or PA, ideally supporting C-level executives in tech/multinational firms; experience with remote international support and personal duties is essential.

  • Language and Other Requirements: Fluent English, written and verbal; tech-savvy with stable remote setup; willingness for flexible hours.

Personal Attributes

  • Highly organized, reliable, and punctual with a proactive, service-oriented mindset.

  • Discreet, ethical, and culturally sensitive, understanding US-Pakistan business dynamics. Must have a high sense of urgency.

  • Resilient and positive, thriving in autonomous remote roles.

  • Must be able to represent the CEO well in delegated tasks.

Other Details:

Work Mode: REMOTE

Location: Karachi

Nature of Employment: Full-Time

Working Timings:

Working Days:

Experience: 3+ Years

About HR Ways:

HR Ways is an Award winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from worlds biggest SaaS Companies to most competitive Startups. We have entities in Dubai, Canada, US, UK, Pakistan, India, Saudi Arabia, Portugal, Brazil and other parts of the world. Join our WhatsApp Channel https://shorturl.at/983azto stay updated or visit www.hrways.co to know more.

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