Executive Secretary To Director

3 weeks ago

Lahore, Punjab, Pakistan Web Concepts (Pvt.) Limited Full time
Job Description:

We are seeking a highly skilled Executive Secretary to provide comprehensive support to our Directors. The ideal candidate will be proficient in written and spoken English, able to effectively handle correspondence with various parties, and possess excellent organizational skills. The Executive Secretary will assist in managing schedules, arranging meetings, coordinating travel, and overseeing office operations to ensure a smooth and efficient workplace.

Key Responsibilities:

  1. Correspondence Management: Write professional letters and emails to banks, customers, vendors, and other external parties, ensuring clarity and accuracy. Familiarity with different letter-writing formats is required.
  2. Schedule & Meeting Management: Assist Directors with managing their schedules, arranging meetings, and ensuring all logistics are handled smoothly.
  3. Travel Coordination: Organize and manage travel arrangements, including transportation, accommodation, and itinerary planning for the Directors.
  4. Office Operations: Maintain office services by organizing office operations and procedures, controlling correspondence, and reviewing and approving office supply requisitions.
  5. Filing Systems & Office Organization: Oversee and maintain efficient filing systems and ensure all office records are accurate and organized.
  6. Team Management: Manage and monitor clerical functions, and coordinate with external parties on matters such as purchasing and inspections.
  7. Field Staff Coordination: Keep track of field staff activities, including timekeeping, assigning work, and monitoring progress.
  8. Disciplinary Maintenance: Handle day-to-day office staff matters, ensuring discipline and adherence to office policies and procedures.
  9. Customer Interaction: Respond to customer inquiries, resolve complaints, and ensure customer satisfaction.
  10. Document Preparation: Draft, review, and format various documents, reports, and presentations accurately and professionally, adhering to company standards.
Job Specification:

Qualifications/Skills:

  1. Educational Qualifications: Minimum B.Com or Master's level.
  2. Work Experience: At least 2 years of work experience in a similar role.
  3. Computer Skills: Experience using computers for a variety of tasks, including proficiency in office software such as email, Excel, Word, and PowerPoint.
  4. Communication Skills: Excellent written and spoken English skills, with the ability to compose professional letters, emails, and documents.
  5. Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain office efficiency.
Job Rewards and Benefits:

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