Personal Secretary

1 week ago

Lahore, Punjab, Pakistan Blue Group of Companies Full time 104,000 - 130,878 per year

Role Overview

The Personal Secretary will provide high-level secretarial and administrative support to the Chairman, ensuring efficient management of his daily schedule, correspondence, and communication. The role requires professionalism, confidentiality, and excellent organizational skills to support the Chairman in both business and personal matters.

Key Responsibilities

Secretarial & Administrative Support

  • Manage the Chairman's diary, meetings, travel, and appointments.
  • Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the Chairman.
  • Draft, edit, and prepare letters, reports, and presentations.
  • Maintain accurate filing systems and records.

Meeting & Event Support

  • Organize and coordinate meetings, including agendas, minutes, and follow-ups.
  • Support the Chairman in preparation for board meetings, conferences, and events.
  • Manage hospitality and protocol for internal and external visitors.

Liaison & Coordination

  • Act as the first point of contact between the Chairman's office and staff, clients, government bodies, and stakeholders.
  • Follow up on action points and ensure timely completion of assigned tasks.
  • Coordinate with departments for smooth communication and execution of directives.

Confidential Support

  • Handle highly sensitive and confidential matters with absolute discretion.
  • Provide personal assistance to the Chairman as required, including personal scheduling and arrangements.

Skills & Competencies

  • Excellent written and verbal communication.
  • Strong organizational and time-management abilities.
  • Advanced computer skills (MS Office: Word, Excel, PowerPoint, Outlook).
  • Ability to multitask, prioritize, and remain calm under pressure.
  • High degree of integrity and loyalty.

Qualifications & Experience

  • Bachelor's degree
  • 3–6 years' experience as a Personal Secretary, Executive Assistant, or similar role supporting senior management.
  • Previous experience in a corporate or high-level executive environment is an advantage.

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