Pakistan Administrative Specialist

2 days ago

Islamabad, Islamabad, Pakistan GOLDLION Full time

Key Responsibilities:

  1. Office Setup Project Management:
  • Lead the search, evaluation, and selection of suitable office premises based on company requirements, budget, and location strategy.
  • Manage the entire office fit-out/renovation process: planning, budgeting, vendor selection (architects, contractors, suppliers), procurement, timeline management, quality control, and handover.
  • Negotiate effectively with local landlords, vendors, and service providers.
  • Ensure compliance with local regulations and permits related to office setup and operation.
  1. Administrative Operations & Office Management:
  • Establish and manage day-to-day office administrative functions after setup completion.
  • Oversee facilities management: maintenance, cleaning, security, utilities, supplies, and equipment.
  • Implement and manage office policies, procedures, and filing systems.
  • Manage office budgets and expenses efficiently.
  1. Reception & Guest Relations:
  • Serve as the primary point of contact for office visitors, ensuring a professional and welcoming reception experience.
  • Manage meeting room bookings and setup.
  • Coordinate guest logistics (e.g., refreshments, local transportation) as needed.
  1. Vendor & Stakeholder Management:
  • Source, negotiate with, and manage relationships with local vendors (IT, furniture, supplies, couriers, catering, etc.).
  • Act as the key liaison between the Pakistan office and headquarters/other teams, ensuring smooth communication.
  • Coordinate effectively with internal stakeholders (e.g., IT, HR, Finance) for office needs.
  1. Communication & Reporting:
  • Provide clear, structured, and timely progress reports on the office setup project and ongoing operations.
  • Communicate proactively and effectively with management and team members.
  • Demonstrate strong cross-team communication skills.

Requirements:

  • Pakistani national residing in the target city with in-depth local knowledge.
  • Demonstrated ability to plan, execute, manage budgets/timelines, and deliver complex projects successfully (office setup project experience is a plus, but strong PM skills from other contexts are essential).
  • Fluent in Urdu and English (written and spoken). Chinese is plus. Must be articulate, proactive, responsive, and possess excellent negotiation and relationship-building abilities.
  • "Can-do" spirit, highly resourceful, and able to respond promptly to requests and solve problems independently.
  • Ability to juggle multiple tasks, prioritize effectively, and maintain meticulous organization. Ability to establish structure from scratch.
  • Proven track record of identifying, negotiating with, and managing local vendors effectively.
  • Ability to work effectively within diverse teams and bridge cultural communication gaps.
  • Prior experience working within or closely supporting Chinese companies operating in Pakistan. Understanding of Chinese business culture and communication styles is a significant advantage.
  • Experience in office administration, facilities management, or operations roles.
  • Experience in managing budgets and expenses.
#J-18808-Ljbffr

  • Revenue Administration Specialist

    2 days ago

    Islamabad, Islamabad, Pakistan beBeeAdministration Full time $75,000 - $109,000

    Job TitleRevenue Administration Specialist Job DescriptionWe seek a skilled Revenue Administration Specialist to work in Islamabad, Pakistan. The specialist will report to the Fiscal Affairs Department and collaborate with the Federal Board of Revenue (FBR) to support the practical implementation of FBR's transformation plan. Advise on project management...

  • Administrative Specialist

    3 weeks ago

    Islamabad, Islamabad, Pakistan GOLDLION Full time

    We are looking for a proactive and well-organized Administrative Specialist to join our team in Pakistan. The ideal candidate is a local professional with strong English skills, project coordination experience, and a solid understanding of office operations. Experience working with Chinese companies or in cross-cultural environments is a strong advantage.Key...

  • Pakistan Office Manager

    2 days ago

    Islamabad, Islamabad, Pakistan beBeeAdministrative Full time 1,200,000 - 2,000,000

    Pakistan Administrative Specialist Job OverviewThe role of the Pakistan Administrative Specialist involves overseeing the entire office setup and operation process. This includes managing vendors, ensuring compliance with local regulations, and maintaining a professional reception area.Office Setup and ManagementNegotiate effectively with local landlords and...

  • Administrative Specialist

    3 weeks ago

    Islamabad, Islamabad, Pakistan Hikvision Pakistan Full time

    POSITION SUMMARYProvide administrative support to the Company. Maintain work environment in the Corporate Office. Coordinate with other departments for special projects.ESSENTIAL JOB FUNCTIONS· Maintains office supplies and other fixed assets inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting...

  • Resident Revenue Administration Advisor, based in Pakistan

    2 days ago

    Islamabad, Islamabad, Pakistan International Monetary Fund Full time

    Work for the IMF. Work for the World.The International Monetary Fund (IMF) is seeking to fill a resident revenue administration advisor (RRAA) position located in Islamabad, Pakistan. Reporting to the Fiscal Affairs Department (FAD) at IMF headquarters, the advisor will work closely with the Federal Board of Revenue (FBR) to support the practical...

  • Manager Administration

    7 days ago

    Islamabad, Islamabad, Pakistan Hireright Full time

    - Responsible for seamless coordination, communication, and control of all administrative support services at Islamabad Office.- Ensure smooth functioning of all administrative activities at Islamabad Office by offering pro-active support to all functions and as per the guidelines of Executive Director, GM Marketing & RD.- Implement all administrative...

  • Administrative Officer

    3 weeks ago

    Islamabad, Islamabad, Pakistan Med Lab Services Full time

    Provide administrative support to ensure efficient operation of officeMaintain HR systems and processesImplementing HR strategies and initiativesComplete operational requirements by scheduling and assigning admin tasksEnsure the organization complies with relevant laws and regulationsOrganize a filing system for important and confidential company...

  • Administrative Coordinator

    6 days ago

    Islamabad, Islamabad, Pakistan Axis Design & Build Full time

    Bachelor's degree in Business Administration or related fieldJob Description: Administrative Coordinator at Axis Design & BuildResponsibilities:Coordinate administrative tasks for the Architecture & Planning departmentManage office supplies and vendor relationshipsSchedule meetings, appointments, and travel arrangementsAssist with project budget tracking and...

  • Collections Specialist Pakistan

    1 week ago

    Islamabad, Islamabad, Pakistan Motive Full time

    Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete...

  • Administrative Professional

    2 weeks ago

    Islamabad, Islamabad, Pakistan beBeeExecutive Full time 900,000 - 1,200,000

    Senior Executive Support SpecialistWe are seeking a highly skilled and experienced professional to join our team as a Senior Executive Support Specialist. This is an exceptional opportunity for someone who is passionate about providing top-notch support to senior executives.Key Responsibilities:Manage the executive calendar, ensuring timely and effective...