Assistant Manager Admin

6 days ago

Lahore, Punjab, Pakistan Zameen Full time

Job Brief:

The position holder coordinates and provides office support to either an individual or

team and is vital for the smooth-running of a business. Their duties may include strong

multi-tasking with ability to simultaneously manage various day to day tasks such as

Stakeholder management, vendor dealing and record keeping.

Job Responsibilities:

  • Management of both Boulevard 64 & Square 1 office.
  • Drive the day to day activities to ensure the accuracy, governance, and maintenance of company SOPs.
  • Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
  • Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.
  • Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
  • Ensure the prior intimation of deadlines of all utility bills & rental payments to finance department and ensure timely payments.
  • Ensure repair and maintenance of offices, furniture/fixtures and machines/equipment's
  • Generate Monthly billing reports and ensuring the timely payments.
  • Coordination with HO to proceed repair & maintain of issued vehicles.
  • Management of pool car requests.
  • Developing and sustaining relationships with company-approved vendors.
  • Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
  • Evaluating current vendor management programs and identifying ways to improve them.
  • Proceeding Work order, Purchase requisitions undertakings and GRNs.
  • Supervision and ensure smooth operations of security cameras and related equipment's.

Job Requirements:

  • Demonstrable experience in fleet management.
  • Maintain the decorum of the customer walk-in area and ensure a pristine ambiance by engaging building staff.
  • Foster a customer-focused attitude to address queries and complaints, providing first-contact resolution.
  • Worked on security protocols.
  • Prior experience of Courier services.
  • Job Location: Lahore
  • Education: Bachelors – preferably in Business Administration
  • Experience: 3-5 years of field experience
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