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Junior Administrative Specialist

4 weeks ago

Islamabad, Islamabad, Pakistan Pakngos Full time
  • Job Title: Junior Administrative Specialist

GIZ has been requested by the German Federal Foreign Office (represented by the Embassy of Germany Islamabad) to support the German Government in its efforts to assist foreign nationals, who are transiting via Pakistan, in their resettlement to Germany.

Key Responsibilities

  • Actively engage in ongoing self-reflection and continue to advance knowledge and skills related to diversity, equity, and inclusion.
  • Support accommodation of Afghans at hotels and guesthouses.
  • Support in coordination with Afghans in matters related to accommodation
  • Support in coordination with the Task Force regarding the incoming accommodation requests
  • Support in coordination with Afghans regarding accommodation arrangements
  • Share daily updates with Task Force on Afghans' arrival status.
  • Liaise with hotels/guesthouses for services & resolve any complaints reported by Afghans
  • Conduct regular surprise visits to hotels & guesthouses to monitor the quality of services.
  • Keep in close coordination with Afghans and remain up-to-date regarding their arrival at the accommodation.
  • Support in coordination of the checkout date & time of Afghans with hotels & guesthouses
  • Support in managing and keeping databases up-to-date
  • Support in Checking and verification of hotel invoices related to the stay of Afghans
  • Support in following up with hotels regarding invoices for corrections and payments
  • Support actively in the identification & shortlisting of new hotels and guesthouses to better accommodate guests.
  • Support the Administrative Specialist in initiating proposal requests from hotels and guesthouses.
  • Support the Administrative Specialist with procuring goods & services as per the assigned threshold in line with GIZ rules & regulations.
Requirements
  • At least Bachelor's degree or equivalent
  • 1 year of professional comparable & relevant experience
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