Assistant Manager

7 days ago

Karachi, Sindh, Pakistan Aga Khan University (AKU) Full time
Assistant Manager (Grants and Finance), Centre of Excellence, Trauma and Emergencies

Introduction

:
Aga Khan University chartered in as Pakistan's first private international university, is committed to the provision of education, research, and health care of international standards relevant to Pakistan and the region. The affiliated Aga Khan University Hospital provides state-of-the-art clinical facilities and well-equipped diagnostic services. The University currently has teaching sites in Pakistan, East Africa, the United Kingdom, and Afghanistan, and is a major component of Aga Khan Development Network.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Centre of Excellence, Trauma and Emergencies (CETE) aims to develop human and institutional capacity and advocate for local and global policy change to maximize the chances of survival after an individual or public health emergency in the global south. The primary goal of the Centre is to improve health outcomes of individuals and populations affected by trauma and emergencies including motor vehicle crashes, complex humanitarian crises, disasters due to climate change and large-scale epidemics.
CETE collaborates with the Aga Khan Development Network partners, global academic institutions, public and private sectors, and funding agencies to champion multidisciplinary research and strengthen trauma and emergency systems, disaster preparedness, and emergency responsiveness, primarily in Pakistan and the rest of the developing world.

This is a grant-funded contractual position.

Responsibilities:

Incumbent will support the financial and grant administrative functions of the department. The role will ensure adherence to donor regulations, internal policies, and financial reporting standards while providing efficient support to Principal Investigators (PIs), departments, and research teams. The incumbent will also play a key role in budgeting, expenditure monitoring, reporting, and audit facilitation.

You will be responsible to:

assist in the financial administration of sponsored projects from pre-award budgeting to post-award reportingprepare grant, core, and course budgets in coordination with principal investigators and relevant departmentssupport preparation and revision of project budgets and forecastsmonitor project expenditures, ensure allowable and allocable costs, and flag deviationsprovide variance analysis on project budgets and actuals to management and project leadscoordinate with the finance department to generate periodic financial reports for internal and donor reporting requirementscollaborate with various university departments for timely completion of the grant checklist processserve as a liaison between principal investigators and the Office of Research and Graduate Studies to resolve concerns in time for submission deadlinesfacilitate sponsor and sub-awardee due diligence processuse advanced contracts and grants concepts to manage a high volume of proposals and subawards, many involving significant complexity, by liaising with the legal departmentkeep abreast of developments in research and grants administration, including CFR and AFR updatesassist in resolving modification issues, including coordination with funding agenciesensure that each project ends with a closeout process including completion of all work, submission of required reports, and resolution of financial mattersmaintain up-to-date grant files and documentation for audits and reviewsensure compliance with donor rules, institutional policies, and grant agreementssupport internal and external audits by preparing schedules, reconciling data, and coordinating with audit teamsassist in maintaining proper documentation of financial transactions, cost justifications, and correspondence.Requirements:

You should have:a Master's degree in finance, accounting, business administration, or a related fieldpart-qualified or qualified CA/ACCA/CIMA/CMA, which will be an advantagean additional certification in research and grants, which will be an advantageat least three years of experience in finance and grants administrationstrong knowledge of accounting standards, grant compliance (e.g., NIH, USAID, EU, Wellcome Trust), and budgeting principlesknowledge of and ability to interpret and apply sponsor, institutional, and departmental policiesability to negotiate and manage research grants, cooperative agreements, and contracts with international granting agencies in line with institutional legal and regulatory requirementsexcellent working experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements, sub-awards, and purchase ordersattention to detail and ability to meet deadlines under pressureexcellent interpersonal, communication, and coordination skillsproficiency in Microsoft Excel and financial modellingability to work independently as well as collaboratively in a team environmenta high level of integrity, accountability, and commitment to excellence.Comprehensive employment reference checks will be conducted.
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