Executive Assistant

18 hours ago


Lahore, Punjab, Pakistan Alliance Investments Management LLC Full time

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Alliance Investments Management LLC

Global HR Business Partner | Expert in International Recruitment & Payroll | Driving Employee Engagement & Organizational Success

Working Hours: Aligning with EST Time Zone

Company: AIM (Alliance Investments Management)

About the Role:

Location: Johar Town, Lahore (Onsite)

Working Hours: Aligning with EST Time Zone

Company: AIM (Alliance Investments Management)

We are seeking a highly organized and proactive Executive Assistant / Chief of Staff to provide top-tier support to our CEO and leadership team. This role requires a dynamic individual who can manage a wide range of administrative, operational, and executive support tasks with precision and discretion. The right candidate will thrive in a fast-paced environment and enjoy managing both professional and personal schedules seamlessly.

Key Responsibilities:
  • Executive Support: Manage and coordinate the CEO's calendar, including scheduling meetings, calls, and appointments with internal teams, partners, and external stakeholders. Prepare daily schedules, meeting briefs, agendas, and related documentation. Act as a gatekeeper and liaison, ensuring smooth and effective communication between the CEO and all stakeholders. Track and manage deadlines, action items, and project timelines.
    • Travel Management: Plan, book, and manage domestic and international travel arrangements. Prepare detailed travel itineraries, travel budgets, and cost plans using Google Sheets and other tools. Coordinate logistics, including flights, accommodation, and ground transportation.
      • Personal Assistance: Manage personal appointments for the CEO, such as medical visits, family obligations, and personal commitments. Ensure seamless integration of professional and personal schedules.
        • Communication & Documentation: Prepare concise reports, meeting summaries, minutes, and action item lists. Facilitate timely communication and follow-ups with internal and external parties. Maintain confidentiality and professionalism in all communications.
          • Administrative Duties: Maintain confidential files, records, and important documents. Support project management by tracking progress, timelines, and deliverables. Assist in preparation of presentations, spreadsheets, and correspondence.
          Requirements:
          • 3+ years of proven experience as an Executive Assistant, Chief of Staff, or in a similar high-level administrative role.
          • Exceptional verbal and written communication skills in English.
          • Proficiency in Google Workspace (Sheets, Docs, Calendar, Gmail).
          • Demonstrated ability to create and manage cost plans, travel budgets, and detailed itineraries.
          • High level of discretion, professionalism, and organizational skills.
          • Ability to work flexible hours aligned with the EST time zone.
          • Strong prioritization skills with the ability to work independently under pressure.
          • Experience working with US-based teams and international environments.
          Preferred Qualifications:
          • Bachelor's degree in Business Administration, Communications, or a related field.
          • Prior experience supporting C-level executives in a multinational or international company.
          How to Apply:
          • Send your CV with the subject line "Chief of Staff / Executive Assistant" to abdulmoqeet@ainvestmentsm.com
          Seniority level
          • Mid-Senior level
          Employment type
          • Full-time
          Job function
          • Administrative
          Industries
          • Investment Management

Referrals increase your chances of interviewing at Alliance Investments Management LLC by 2x

Get notified about new Executive Assistant jobs in Lahore, Punjab, Pakistan.

#J-18808-Ljbffr
  • Executive Assistant

    1 week ago


    Lahore, Punjab, Pakistan Revtech Software Solutions Full time

    This is a full-time, on-site role for an Executive Assistant based in Lahore. The Executive Assistant will handle day-to-day executive administrative tasks including managing calendars, preparing expense reports, providing executive support, and facilitating communication within the organization. Additional responsibilities include managing correspondence,...

  • Executive Assistant

    6 days ago


    Lahore, Punjab, Pakistan Business Line Full time

    Direct message the job poster from Business LineTalent Acquisition Associate @ Business Line | Human Resources Assistant | Junior Technical Recruiter | Talent Acquisition | Employee EngagementAbout The Role:We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our senior executives. This role...

  • Executive Assistant

    18 hours ago


    Lahore, Punjab, Pakistan Info Resume Edge - GCC Full time

    Join to apply for the Executive Assistant (Female) role at Info Resume Edge - GCC.Get AI-powered advice on this job and more exclusive features.Education and Experience:Bachelor's degree in Business Administration, Management, or a related field.2 to 3 years of experience as an executive assistant or in a similar administrative role.Familiarity with office...

  • Executive Assistant

    4 days ago


    Lahore, Punjab, Pakistan WADIC Full time

    The Executive Assistant provides high-level administrative support to management teams, ensuring the efficient operation of daily activities. This role involves handling communication, scheduling, data management, and assisting with project coordination to help streamline management processes.Key Responsibilities:Administrative Support: Provide general...

  • Executive Assistant

    2 weeks ago


    Lahore, Punjab, Pakistan Accounts Automated Full time

    About Us:Accounts Automated is a leading accounting firm based in Sydney, Australia. We provide comprehensive bookkeeping, accounting, tax, and advisory services to a diverse clientele ranging from small businesses to large corporations. Our firm is dedicated to fostering a collaborative and inclusive work environment where every team member can thrive.Job...

  • Executive Assistant

    1 week ago


    Lahore, Punjab, Pakistan beBee Careers Full time

    Job DescriptionThe ideal candidate will serve as a critical right-hand support to the Chief Executive Officer, assisting in managing daily operations, project coordination, communication, and administrative functions. This role requires someone who is highly organized, detail-oriented, and comfortable working in a fast-paced and confidential executive...


  • Lahore, Punjab, Pakistan beBee Careers Full time

    International Executive AssistantAn exciting opportunity has arisen for an international executive assistant to join our team. The successful candidate will provide high-level administrative support to our executive, including diary management, travel arrangements, and coordinating meetings.Responsibilities:Diary managementTravel arrangement and...

  • Executive Assistant

    1 week ago


    Lahore, Punjab, Pakistan Stewart Pakistan Private Limited Full time

    Responsibilities:Provide comprehensive administrative support to C-level executives.Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations.Coordinate and manage communication between executives and internal/external stakeholders.Handle confidential...

  • Executive Assistant

    1 week ago


    Lahore, Punjab, Pakistan WADIC Full time

    The Management Assistant provides high-level administrative support to management teams, ensuring the efficient operation of daily activities. This role involves handling communication, scheduling, data management, and assisting with project coordination to help streamline management processes.Key Responsibilities:Administrative Support:Provide general...

  • Executive Assistant

    2 weeks ago


    Lahore, Punjab, Pakistan Stewart Pakistan Private Limited Full time

    Provide comprehensive administrative support to C-level executives.Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations.Coordinate and manage communication between executives and internal/external stakeholders.Handle confidential information with a...