Executive Assistant

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Direct message the job poster from Alliance Investments Management LLC

Global HR Business Partner | Expert in International Recruitment & Payroll | Driving Employee Engagement & Organizational Success

Working Hours: Aligning with EST Time Zone

Company: AIM (Alliance Investments Management)

About the Role:

Location: Johar Town, Lahore (Onsite)

Working Hours: Aligning with EST Time Zone

Company: AIM (Alliance Investments Management)

We are seeking a highly organized and proactive Executive Assistant / Chief of Staff to provide top-tier support to our CEO and leadership team. This role requires a dynamic individual who can manage a wide range of administrative, operational, and executive support tasks with precision and discretion. The right candidate will thrive in a fast-paced environment and enjoy managing both professional and personal schedules seamlessly.

Key Responsibilities:

• Executive Support: Manage and coordinate the CEO's calendar, including scheduling meetings, calls, and appointments with internal teams, partners, and external stakeholders. Prepare daily schedules, meeting briefs, agendas, and related documentation. Act as a gatekeeper and liaison, ensuring smooth and effective communication between the CEO and all stakeholders. Track and manage deadlines, action items, and project timelines.
  • Travel Management: Plan, book, and manage domestic and international travel arrangements. Prepare detailed travel itineraries, travel budgets, and cost plans using Google Sheets and other tools. Coordinate logistics, including flights, accommodation, and ground transportation.
    • Personal Assistance: Manage personal appointments for the CEO, such as medical visits, family obligations, and personal commitments. Ensure seamless integration of professional and personal schedules.
      • Communication & Documentation: Prepare concise reports, meeting summaries, minutes, and action item lists. Facilitate timely communication and follow-ups with internal and external parties. Maintain confidentiality and professionalism in all communications.
        • Administrative Duties: Maintain confidential files, records, and important documents. Support project management by tracking progress, timelines, and deliverables. Assist in preparation of presentations, spreadsheets, and correspondence.
        Requirements:
        • 3+ years of proven experience as an Executive Assistant, Chief of Staff, or in a similar high-level administrative role.
        • Exceptional verbal and written communication skills in English.
        • Proficiency in Google Workspace (Sheets, Docs, Calendar, Gmail).
        • Demonstrated ability to create and manage cost plans, travel budgets, and detailed itineraries.
        • High level of discretion, professionalism, and organizational skills.
        • Ability to work flexible hours aligned with the EST time zone.
        • Strong prioritization skills with the ability to work independently under pressure.
        • Experience working with US-based teams and international environments.
        Preferred Qualifications:
        • Bachelor's degree in Business Administration, Communications, or a related field.
        • Prior experience supporting C-level executives in a multinational or international company.
        How to Apply:
        • Send your CV with the subject line "Chief of Staff / Executive Assistant" to abdulmoqeet@ainvestmentsm.com
        Seniority level
        • Mid-Senior level
        Employment type
        • Full-time
        Job function
        • Administrative
        Industries
        • Investment Management

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