Assistant Manager Admin

3 weeks ago

Karachi, Sindh, Pakistan The Citizen Foundation Full time

Responsible for the administrative operations, proactively manage day-to-day office operations, coordination between departments, transportation, and maintaining a safe and efficient work environment. The position requires strong organizational skills and the ability to manage multiple tasks effectively.Office Administration:

  • Oversee daily office operations to ensure efficiency and smooth workflow.
  • Manage office supplies overall consumables items.
  • Maintain housekeeping and orderliness of the office premises including cafeteria.
  • Liaise with cross functional departments and provide necessary support in meeting and any events.
  • Act as a point of contact for any urgent support.
Transportation Management:
  • Manage daily pick-up and drop-off for female staff.
  • Maintain staff transport and update them in case of changes in location or driver.
  • Organize airport pick-ups and drop-offs for guests, visitors, consultants, donors, or dignitaries.
  • Coordinate with internal departments to plan guest movement schedules.
Inventory Management:
  • Maintain accurate records of office consumables items.
  • Inventory checks and ensure proper placement.
Safety and Compliance:
  • Ensure compliance with health and safety regulations and maintain standards for a safe working environment.
  • Maintain record and implementation of checklist.
Team Leadership:
  • Supervise junior staff, drivers and cleaners.
  • Provide guidance, delegate tasks, and monitor performance.
  • Submission of Overtime
Vendor Management:
  • Maintain good relationships with vendors and ensure timely delivery of consumables.
Emergency Response:
  • Support emergency preparedness and safety measures.
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