
Head of Accounts
3 days ago
Job Title: Head of Accounts and Operations (Fuel Division)
Location: On Site
Reports to: GM & CEO
Company Overview: We are a fast-growing, customer-focused chain of convenience stores and gas stations serving communities across the United States. With a strong commitment to operational excellence, innovation, and sustainability, we are expanding our leadership team to support our growing fuel operations.
Position Overview: The Head of Accounts and Operations will play a strategic leadership role within the fuel division, responsible for overseeing and optimizing three critical departments: Fuel Pricing & Ordering, Finance (QuickBooks - Fuel), and Tank Reconciliation. This role will ensure seamless operations, financial accuracy, regulatory compliance, and data-driven pricing strategies across all fuel-related activities.
Key Responsibilities:- Leadership & Strategic Oversight: Lead and manage cross-functional teams across the three departments.
- Develop and implement SOPs to streamline operations and improve interdepartmental workflows.
- Provide strategic direction for fuel procurement, financial reporting, and tank monitoring functions.
- Establish KPIs and performance benchmarks to drive efficiency and accountability.
- Fuel Pricing & Ordering: Oversee daily and long-term fuel pricing strategies to maximize profitability and competitiveness.
- Coordinate fuel purchasing, delivery scheduling, and vendor relationships.
- Analyze market trends, wholesale fuel prices, and historical data to guide purchasing decisions.
- Finance (QuickBooks - Fuel): Supervise all financial operations for the fuel division using QuickBooks.
- Ensure timely reconciliation of accounts payable/receivable, payroll, and vendor payments.
- Generate financial reports and dashboards for executive leadership.
- Collaborate with auditors and ensure compliance with tax and financial regulations.
- Tank Reconciliation (Fuel): Oversee fuel inventory management and reconciliation processes.
- Ensure accurate tracking of fuel inflow/outflow across all store locations.
- Investigate and resolve discrepancies in tank readings, deliveries, and POS data.
- Ensure compliance with EPA and state-level fuel storage regulations.
- Master's degree in Accounting, Finance, Business Administration, or related field (MBA/CPA/ACCA preferred).
- 7+ years of experience in operations and financial management, preferably in the retail fuel/convenience store sector.
- Proven experience with QuickBooks and fuel-related inventory systems.
- Strong analytical, problem-solving, and leadership skills.
- Knowledge of fuel pricing models, vendor negotiations, and tank compliance standards.
- Exceptional communication and team management skills.
- Experience with back-office systems related to fuel POS, tank monitoring, and inventory.
- Familiarity with environmental compliance in fuel storage and sales.
- Ability to thrive in a fast-paced, multi-location retail environment.
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