
Project Coordinator
3 weeks ago
The Project Coordinator plays a key supporting role within the Project Management Office (PMO), working closely with the Senior Manager – PMO to ensure the smooth execution and delivery of projects. This role involves tracking progress, maintaining documentation, coordinating schedules, and facilitating communication across cross-functional teams. The ideal candidate is detail-oriented, proactive, and thrives in a structured, fast-paced environment.
Key Responsibilities- Project Support and Coordination:
- Assist in coordinating multiple projects simultaneously, ensuring milestones and deadlines are met.
- Prepare and maintain project documentation including plans, schedules, status reports, and meeting notes.
- Organize and facilitate project meetings; document action items and follow up with relevant stakeholders.
- Monitoring And Reporting:
- Track project progress using project management tools (e.g., Jira, ClickUp).
- Prepare regular project status reports and dashboards for leadership review.
- Highlight project risks, delays, or resource issues to the Senior Manager – PMO.
- Resource And Schedule Management:
- Maintain updated project calendars and schedules.
- Coordinate with internal teams to support resource planning and resolve scheduling conflicts.
- Documentation And Compliance:
- Ensure consistent use of PMO templates, processes, and standards across all projects.
- Maintain a centralized repository of all project-related documentation for easy retrieval and audit readiness.
- Process Improvement:
- Support process standardization and improvement initiatives within the PMO.
- Gather feedback from project teams to help refine tools, workflows, and documentation practices.
- Bachelor's degree in Business Administration, Project Management, or a related field.
- 1–3 years of experience in a project coordination or similar administrative role.
- Understanding of project management methodologies (Agile, Waterfall, Hybrid).
- Hands-on experience with project management tools such as Jira, ClickUp, Trello, or MS Project.
- Strong organizational skills and attention to detail.
- Effective verbal and written communication skills.
- Ability to manage multiple priorities and work well with cross-functional teams.
- Project management certification (e.g., CAPM, PRINCE2 Foundation) is a plus.
- Experience working in a PMO or structured project environment.
Note: The sections about Software Finder are irrelevant to the job description and have been removed for clarity and focus.
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