General Accountant

This role is part of the Financial Operations team and reports directly to the Finance Lead.

Position Overview

The General Accountant is responsible for maintaining accurate financial records and ensuring the timely processing of financial transactions. A key aspect of this role involves managing and claiming invoices, which includes verifying invoice accuracy, ensuring proper documentation, coding expenses to appropriate accounts, and submitting claims in accordance with internal policies and external regulatory requirements. The accountant works closely with vendors, internal departments, and finance teams to resolve discrepancies, support audits, and maintain compliance with accounting standards. Strong attention to detail, organizational skills, and knowledge of accounting principles are essential for success in this role.

Key Responsibilities:

1. Invoice Verification and Processing

• Review incoming invoices for accuracy, completeness, and compliance with company policies.
• Match invoices to purchase orders and receipts when applicable.
• Identify and resolve discrepancies or missing documentation.

2. Invoice Claiming and Submission

• Prepare and submit invoice claims to clients, government bodies, or relevant funding sources.
• Ensure claims are submitted within specified deadlines and formats.
• Track and follow up on outstanding claims to ensure timely payment.

3. Vendor and Client Communication

• Liaise with vendors and internal departments to clarify invoice details or resolve issues.
• Coordinate with clients or funders on the status of claims and payments.

4. Compliance and Audit Support

• Ensure all invoice claims adhere to financial policies and regulatory requirements.
• Assist with internal and external audits by providing necessary documentation and explanations.

5. Reporting and Reconciliation

• Reconcile accounts payable and claim-related transactions regularly.
• Prepare periodic reports on invoice status, claim performance, and payment cycles.

Key Skills and Attributes:

• Ensures invoices are accurate, properly documented, and compliant before claiming.
• Understands accounts payable, accruals, and cost allocations to correctly record and process claims
• Skilled in reviewing, validating, coding, and submitting invoices for payment or reimbursement
• Proficient in accounting software (Salesforce & Xero) and invoice management systems.
• Accurate and efficient at entering financial data and maintaining thorough claim records.
• Capable of meeting tight deadlines for submitting claims and resolving discrepancies.
• Able to identify inconsistencies, investigate claim issues, and propose solutions.
• Maintains order in high volumes of invoices and claims.
• Takes ownership of tasks and ensures claims are submitted correctly and on time.
• Follows established workflows and contributes to process improvements.
• Handles financial information with discretion and ethical responsibility.

Qualifications and Experience

• Tertiary qualification in Accounting, Finance or a related discipline (preferred)
• Minimum of two years' experience in finance administration roles
• Demonstrated hands-on expertise with Xero for invoicing, payment allocation and aged-debt reporting
• Familiarity with accounting principles, internal controls and financial compliance requirements

Why You'll Love This Role

Joining our finance team offers the opportunity to:

• Lead improvements in Xero-based workflows and automation.
• Interface daily with internal stakeholders and external clients, honing your interpersonal expertise.
• Contribute to cash-flow optimisation and strategic financial reporting.

• Seniority levelEntry level

• Employment typeFull-time

• Job functionAccounting/Auditing and Finance
• IndustriesProfessional Services

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