Associate – Travel

4 weeks ago

Islamabad, Islamabad, Pakistan SHIBLI Electronics Pvt Ltd Full time

To provide support to Office Manager in seamless coordination of business travel and efficient day-to-day office management, ensuring a clean, well-equipped, and professional work environment. The role involves travel booking, office facility supervision, and support services across multiple administrative functions.Travel Management

  • Plan, book, and manage domestic and international travel: flights, accommodation, ground transport, and visa processing.
  • Coordinate with airlines, consulates, and travel agents for timely and cost-effective bookings.
  • Maintain accurate travel records and ensure adherence to internal travel policy.
  • Address last-minute travel changes, emergencies, or cancellations.
Office Administration
  • Supervise daily office operations to ensure cleanliness, safety, and functionality.
  • Monitor housekeeping performance and schedules for a clean working environment.
  • Manage procurement and inventory of office supplies, stationery, pantry items, and hygiene essentials.
  • Oversee printing, scanning, copying, and related office support services
  • Manage conference room scheduling, cleanliness, and technical readiness (e.g., projectors, screens).
  • Organize and support guest visits, including room setups, refreshments, and welcome arrangements.
  • Ensure professional front-office presentation and smooth coordination for internal/external meetings.
  • Maintain asset records, monitor vendor services, and handle office maintenance issues promptly.
Transport & Driver Duty Management
  • Plan and supervise daily office driver duties, including scheduling for pickups, deliveries, and official errands.
  • Maintain vehicle logs, fuel records, and coordinate preventive maintenance schedules.
  • Ensure vehicle documentation (insurance, registration) is updated and compliant.
  • Arrange secure and timely staff/guest transportation in line with safety protocols.
Vendor & Cost Management
  • Liaise with service providers for travel, transport, office supplies, housekeeping, and maintenance.
  • Evaluate service levels and negotiate contracts to ensure value for money.
  • Process and track administrative invoices and ensure timely payments.
  • Identify areas of cost reduction and service improvement across all admin functions.
Education & Qualifications
  • Minimum Bachelor Degree in relevant field.
  • Minimum 2-3+ years of experience in administration, office management function.
  • Excellent communication skills.
  • Ability to use MS office applications and essential computer hardware.
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