Senior Buyer, Purchasing

Position: Senior Buyer, Purchasing

Entity: Aga Khan University

Division: Purchasing & Supply Chain Management

Location: Karachi

Introduction to the Aga Khan University:

Chartered in 1983, Aga Khan University (AKU) is a private, autonomous and self-governing international university with 13 teaching sites in 6 countries distributed across three continents. As an integral part of the Aga Khan Development Network, AKU provides higher education in several disciplines, carries out research pertinent to the countries in which it exists and has campuses, programmes and/or teaching hospitals in Afghanistan, Kenya, Pakistan, Tanzania, Uganda and the UK. As an international institution, AKU operates on the core principles of quality, relevance, impact and access; and AKU is a model of academic excellence and an agent of social change.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

Job Role / Responsibilities:

Specifically, you will be responsible for:

• Follow institutional policies related to functional responsibilities, code of ethics, discipline, acceptance of gifts, anti-fraud and other HR related policies.
• Regularly monitor purchase requisitions and make purchase orders within the stipulated time and ensure timely delivery of ordered goods.
• Obtain quotations from suppliers and analyse & evaluate them to make an effective purchasing decision. Preparing recommendations based on price, quality, delivery, and service.
• Undertake market surveys and market intelligence studies to enable/recommend effective purchasing decisions. This can be achieved by meeting people, reading newspapers, magazines, purchasing journals and using the internet.
• Make effective negotiations with suppliers for obtaining competitive prices.
• Meet with suppliers regularly to strengthen the business relationship; understand market trends, the introduction of new products and resolve day to day issues.
• Meet with end-users to ensure customer satisfaction and resolve their issues and queries.
• Strive to improve the satisfaction level of internal users/departments.
• Strive to improve the turnaround time of purchasing activities.
• Develop and implement appropriate sourcing partnership strategies to enable reliable supply chain performance in an adverse environment at a fair price to the institution.
• Review and control freight cost through informed decision.
• Ensure utilization of capital budget within the stipulated time of its release.
• Rationalize and optimize inventory levels by reviewing stock reordering and replenishment processes to achieve turnover.
• Ensure that the requirements of participating organizations of AKDN, P Group Purchase Program are fulfilled in timely and cost-effective manner.
• Besides, above, the staff may be assigned additional/new responsibilities or rotated to other departments as per the need of the institution.

Eligibility Criteria / Requirements:

You should have/be:

• Strong knowledge of vehicles / auto parts.
• Good at Microsoft Word, Excel, PowerPoint.
• Must be reliable to conduct inspection of repairs works of vehicles.
• Commanding personality and tone.
• Good professional communication.
• Strong vendor management skills. Must have dexterity to handle heavy items, walk long distance and perform repetitive tasks.

Comprehensive employment reference checks will be conducted.