Cooperative Assistant

• Must have good verbal and communication skills.
• Prior experience with international clients.

Job Summary:

We are looking for aPersonal Assistant to the CEOto provide comprehensive administrative support to the CEO . The role involves managing schedules, communication, and key tasks to help the CEO focus on high-level decision-making. The ideal candidate will be highly organized, proactive, and able to work independently with minimal supervision in a remote environment.

Key Responsibilities:

1.Administrative Support:

• Manage the CEO's calendar remotely, scheduling meetings, calls, and appointments.
• Prioritize and organize daily tasks, ensuring the CEO is prepared for meetings and upcoming commitments.
• Handle travel arrangements, including virtual meetings and in-person travel when necessary, booking flights, accommodations, and transportation.
• Organize, prepare, and manage documents, presentations, and reports for meetings.
• Act as the primary point of contact between the CEO and external stakeholders.
• Screen and manage emails, phone calls, and other communications on behalf of the CEO.
• Draft, proofread, and manage written correspondence, ensuring clear and timely responses.
• Coordinate internal and external communications with various departments and partners.

3.Virtual Meeting and Event Coordination:

• Coordinate and schedule virtual meetings, webinars, and conference calls.
• Ensure that meeting agendas, documents, and presentations are prepared in advance.
• Take meeting minutes, track action items, and follow up as needed.
• Help organize virtual events, including video conferences and company-wide virtual meetings.

4.Project and Task Management:

• Assist in managing key projects remotely, ensuring tasks are prioritized and deadlines are met.
• Provide administrative support in managing project timelines and reporting on progress.
• Track important milestones and assist in maintaining organizational workflows.

5.Time and Task Management:

• Ensure the CEO's time is effectively managed by helping prioritize tasks and organizing workflows.
• Assist in keeping the CEO's daily schedule in line with changing priorities.
• Anticipate needs and manage daily, weekly, and monthly to-do lists.

6.Research & Reporting:

• Conduct online research as required for decision-making, client meetings, or strategic initiatives.
• Summarize research findings and prepare concise reports and presentations for the CEO.

7.Relationship Management:

• Build and maintain strong, professional relationships with key stakeholders, clients, and colleagues remotely.
• Handle confidential and sensitive information with discretion and professionalism.

Key Requirements:

• Education:Bachelor's degree in Business Administration, Management, or related field (preferred).
• Experience:3-5 years of experience in a remote personal assistant or executive assistant role, preferably supporting senior executives or CEOs.

Skills:

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills, especially in virtual settings.
• High attention to detail and proactive problem-solving abilities.
• Ability to manage tasks independently and meet deadlines without direct supervision.
• Proficiency in remote work tools (e.g., Zoom, Slack, Google Workspace, Microsoft Office etc.).
• Strong interpersonal skills and the ability to collaborate virtually.

Personal Characteristics:

• Self-starter with the ability to work independently and efficiently in a remote environment.
• Ability to prioritize tasks, manage multiple projects simultaneously, and maintain a calm demeanor under pressure.
• High level of discretion and trustworthiness, particularly when handling sensitive information.
• Comfortable with digital communication and virtual collaboration tools.

What we offer:

• Competitive salary based on experience.
• Provident Fund
• 22 paid leave per annum

Note: Only apply, if you have international experience

Job Type: Full-time

Application Question(s):

• Are you comfortable handling confidential information and acting with discretion?
• Can you manage a complex and frequently changing calendar for a CEO?
• Why are you interested in working as a PA to a CEO?

• Seniority levelMid-Senior level

• Employment typeFull-time

• Job functionAdministrative
• IndustriesMarketing Services

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