Assistant Operations Manager

1 week ago

Lahore, Punjab, Pakistan Family Educational Services Foundation Full time

Job Summary:

The Assistant Manager – Operations will provide critical operational and administrative support to the Manager, Procurement & Operations, and coordinate closely with cross-functional teams to ensure the smooth functioning of Deaf Reach Hub and Satellite Schools. This role plays a vital part in streamlining operations across multiple locations, ensuring regulatory compliance, resource optimization, and project execution.

This position requires a hands-on, proactive individual with strong organizational skills and the ability to travel frequently to program and satellite sites to ensure operational standards and address challenges on the ground.

Key Responsibilities:

  1. Oversee daily operations across multiple project sites, ensuring compliance with internal policies and procedures.
  2. Conduct regular assessments of rural satellite school locations to evaluate infrastructure, safety, and accessibility standards.
  3. Track the progress of ongoing projects, ensuring timely completion and alignment with project goals.
  4. Collaborate with local Admin and Operations Officers to maintain and improve facilities, including buildings, utilities, and furniture.
  5. Provide comprehensive administrative support to both the Head Office and program staff.
  6. Review procurement requests for school supplies and equipment to ensure cost-effectiveness and timely delivery.
  7. Maintain updated records of contracts and MOUs, ensuring regulatory compliance and required documentation is in place.
  8. Act as a liaison between the Head Office and satellite sites, facilitating clear communication and swift issue resolution.
  9. Collect and analyse operational data to assess performance and identify opportunities for improvement.
  10. Support staff development by organising training sessions, workshops, and access to professional resources.
  11. Assist in planning and monitoring the annual budget for operational expenses.
  12. Ensure all project facilities meet health, safety, and accessibility regulations.
  13. Demonstrate strong multitasking, organisational, and communication skills.
  14. Work independently and collaboratively, adapting to changing priorities and deadlines.
  15. Travel to various districts or provinces as needed to support project implementation and oversight.

Qualifications & Skills:

  1. Strong organisational and time management skills.
  2. Excellent communication and interpersonal abilities.
  3. Ability to work independently as well as part of a team.
  4. Flexible and adaptable to dynamic operational demands.
  5. Commitment to travel frequently for on-site assessments and support.
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