Administrative Support Specialist

2 days ago

Saddar Town, Pakistan beBee Careers Full time
Executive Assistant

This is a highly organized and detail-oriented role requiring excellent communication skills in English.

About the Role
  • Manage complex diaries, coordinate meetings and appointments, and control access to senior executives.
  • Arrange travel, transportation, and accommodations for team members.
  • Plan and execute corporate events and conferences.
  • Remind senior executives of critical tasks and deadlines.
  • Screen phone calls and respond to inquiries as needed.
  • Create and manage schedules for senior executives.
  • Coordinate meetings, take minutes, and ensure senior executives are prepared.
  • Respond to emails, faxes, and postal correspondence.
  • Support senior executives on projects by conducting research and writing reports.
  • Maintain office systems and infrastructure.
  • Cover for senior executives in their absence.
Key Responsibilities

The successful candidate will be responsible for providing exceptional administrative support to senior executives. This includes managing complex calendars, coordinating meetings and appointments, and controlling access to senior executives.

They will also be responsible for arranging travel, transportation, and accommodations for team members, planning and executing corporate events and conferences, reminding senior executives of critical tasks and deadlines, screening phone calls and responding to inquiries as needed, creating and managing schedules for senior executives, coordinating meetings, taking minutes, and ensuring senior executives are prepared, responding to emails, faxes, and postal correspondence, supporting senior executives on projects by conducting research and writing reports, maintaining office systems and infrastructure, and covering for senior executives in their absence.

Requirements

To be successful in this role, the ideal candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment. They will also have strong attention to detail, with the ability to prioritize tasks and manage multiple projects simultaneously.

The candidate should have a high level of proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint, and be able to learn new software quickly. They will also need to have excellent written and verbal communication skills, with the ability to communicate effectively with senior executives, team members, and external stakeholders.

Benefits

This role offers a competitive salary and benefits package, including health insurance, retirement savings plan, and paid time off. The successful candidate will also have opportunities for professional development and growth within the organization.

In addition, the role offers a dynamic and supportive work environment, with a team of experienced professionals who are passionate about delivering exceptional results. The successful candidate will be part of a collaborative and inclusive team, with a focus on innovation, creativity, and excellence.

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