
Executive Support Specialist
2 days ago
We are seeking a highly skilled and organized Executive Support Specialist to provide administrative support to our Director Sales & Marketing.
About the Role- Maintaining the executive's schedule and assisting in planning appointments, board meetings, conferences, and other events.
- Coordinating travel arrangements, hotel bookings, tickets, visas, and personal arrangements for the Director Sales & Marketing.
- Handling and prioritizing all outgoing or incoming correspondence (email, letters, packages, etc.).
- Tracking and communicating information to the Director.
- Coordinating with various departments on behalf of the Director.
- Processing approval requests.
- Taking minutes of meetings and following up on action items.
- Overseeing all information coming from different departments, including marketing, inventory, product, IT, HR, audit, admin, accounts, design, sales, and quality audit, as well as factory operations.
- Preparing weekly reports on corporate sales updates.
- Following up on tasks and assignments from all departments on a daily basis.
- Monitoring and following up on sales and administrative issues.
- Proven experience as an executive secretary or similar administrative role.
- Proficiency in MS Office and back-office software (SAP user-friendly would be an added advantage).
- In-depth knowledge of office management and basic accounting procedures, as well as technical vocabulary relevant to the industry.
- Familiarity with basic research methods and reporting techniques.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Degree in business administration or related field.
A dynamic work environment with opportunities for growth and development. If you are a highly motivated and organized individual looking for a challenging role, please apply.
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