Office Management Specialist

1 week ago


Lahore, Punjab, Pakistan beBeeAdministrative Full time
Job Description:

The role of Administrative Coordinator is to provide administrative support services to teams, primarily related to all offices management activities, handling vendors or office supplies procurement, crew transport management of multiple locations, maintaining records and database of invoices, and the application and monitoring of function-related job activities.

This involves delivering administrative support services, coordinating business trips, travel arrangements and meetings as needed; preparing agenda, documents, and minutes of meeting and circulating accordingly.

Maintaining third-party vendor staff including janitorial, security, office administrative and maintenance staff, and completing preventive maintenance requirements.

Providing support to HR, Finance and management team to set budgets of utilities, daily consumables, office supplies and manpower as well as monitor expenses.

Coordinating fleet management, ensuring proper maintenance of vehicles by the third-party vendor, productive utilization of vehicle, fuel management as per the mileage, proper record keeping of vehicles registration and monthly reporting of vehicles utilization and invoice payment.

Maintaining leave and attendance plan of third-party vendor staff of all offices across Pakistan.

Coordinates with Administration and HR Department, on monthly basis, to finalize annual leave plans, time sheets, and overtime calculations for corresponding staff as per the records extracted from attendance control system, and as per company policies and procedures.

Key Result Responsibilities:

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