Executive Operations Coordinator

4 days ago

Islamabad, Islamabad, Pakistan beBee Careers Full time

**Job Summary:**

We are seeking an executive operations coordinator to join our team. The ideal candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.

This role involves providing administrative support to the CEO, including managing their calendar, scheduling meetings, and prioritizing appointments. The successful candidate will also be responsible for maintaining client communication pipelines, tracking project deliverables, and preparing reports and documentation.

**Key Responsibilities:**

  1. Administrative Support:
  • Manage the CEO's calendar, schedule meetings, and prioritize appointments
  • Filter and manage the CEO's email inbox, responding to routine inquiries independently
  • Prepare meeting agendas, record minutes, and manage follow-ups
  • Handle travel planning (domestic and international)
Project Coordination:
  • Maintain client communication pipelines and update CRM
  • Track project deliverables, deadlines, and updates in ClickUp
  • Prepare reports, presentation decks, and documentation for clients and internal use
  • Coordinate between departments/partners to ensure timely task execution
System Management:
  • Manage ClickUp (Tasks, Docs, CRM integration)
  • Operate Zoho Books for basic invoicing and finance tracking
  • Use Google Workspace (Docs, Sheets, Gmail, Drive)
  • Support basic automation setup across systems

**Requirements:**

  • Excellent written and spoken English
  • Mastery in Google Workspace (Docs, Sheets, Slides, Gmail)
  • Experience with ClickUp and Zoho Books (or ability to learn fast)
  • Excellent formatting, drafting, and document management skills
  • Ability to proactively prioritize, anticipate needs, and solve problems
  • Discretion with confidential information

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