Administrative Support Specialist

4 days ago


Lahore, Punjab, Pakistan beBee Careers Full time
Job Description:

As an Administrative Support Specialist - IT, you will play a vital role in ensuring the smooth operation of the IT department. Your primary responsibility will be to provide high-level administrative support to the CIO/IT Leadership team, which includes managing their schedules, coordinating meetings, handling communications, and assisting with IT-related projects and initiatives.

Responsibilities:
  • Coordinate Meetings and Events
    • Organize and schedule IT department meetings, events, and conferences.
    • Take meeting minutes, distribute action items, and follow up on task completion.
  • Provide IT Support
    • Support IT team in organizing meetings and arrangements and internal communications.
    • Stay updated on IT tools and systems, supporting and coordinating for basic troubleshooting assistance.
    • Manage travel arrangements and expense reports for CIO/IT leadership team.
    • Handle ad-hoc tasks and administrative requests as needed.
  • Manage IT Documentation
    • Maintain and organize IT-related documents, ensuring confidentiality and easy retrieval.
    • Analyze data for IT reporting and dashboards, assisting in decision-making.
  • Liaise with Stakeholders
    • Act as liaison between CIO and internal/external stakeholders.
    • Communicate IT-related updates, initiatives, and changes within organization.


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