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1 week ago
We are seeking a highly skilled and organized Executive Secretary to support our Managing Director. The ideal candidate will have a graduate degree in English, excellent communication skills, and the ability to work efficiently in a fast-paced environment.
Key Responsibilities:- Prepare correspondence, reports, and materials for publications and presentations.
- Arrange travel and accommodation for the Managing Director.
- Coordinate logistics for corporate events and meetings.
- Manage the Managing Director's calendar and schedule appointments.
- Develop and maintain reports and presentation materials.
- Plan and coordinate conferences and meetings for the Managing Director or at the corporate office.
- Create meeting agendas, take minutes, and distribute them to relevant parties.
- Handle phone calls and respond to messages on behalf of the Managing Director.
- Welcome clients and visitors to the corporate office.
- Perform general administrative tasks such as photocopying, faxing, mailing, and filing.
- Maintain both physical and digital filing systems.
- Research and purchase office supplies.
- Assist with project management and supervise support staff at the corporate office.
Additional Responsibilities:
- Website maintenance and updates.
- Newsletter creation and distribution.
- Central services support.
- Project management support.
- Basic literacy, writing, and arithmetic skills, typically acquired through a graduate degree from a reputable institution.
- Familiarity with Microsoft Office and telephone etiquette. Proficiency in typing 60 wpm is essential, along with professional verbal and written communication skills.
- Ability to work flexible hours and occasional overnight travel may be required.
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