Highly Organized Administrative Assistant

2 days ago

Lahore, Punjab, Pakistan beBee Careers Full time

We are seeking a highly skilled and organized Executive Secretary to support our Managing Director. The ideal candidate will have a graduate degree in English, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:
  • Prepare correspondence, reports, and materials for publications and presentations.
  • Arrange travel and accommodation for the Managing Director.
  • Coordinate logistics for corporate events and meetings.
  • Manage the Managing Director's calendar and schedule appointments.
  • Develop and maintain reports and presentation materials.
  • Plan and coordinate conferences and meetings for the Managing Director or at the corporate office.
  • Create meeting agendas, take minutes, and distribute them to relevant parties.
  • Handle phone calls and respond to messages on behalf of the Managing Director.
  • Welcome clients and visitors to the corporate office.
  • Perform general administrative tasks such as photocopying, faxing, mailing, and filing.
  • Maintain both physical and digital filing systems.
  • Research and purchase office supplies.
  • Assist with project management and supervise support staff at the corporate office.

Additional Responsibilities:

  • Website maintenance and updates.
  • Newsletter creation and distribution.
  • Central services support.
  • Project management support.
Requirements:
  1. Basic literacy, writing, and arithmetic skills, typically acquired through a graduate degree from a reputable institution.
  2. Familiarity with Microsoft Office and telephone etiquette. Proficiency in typing 60 wpm is essential, along with professional verbal and written communication skills.
  3. Ability to work flexible hours and occasional overnight travel may be required.

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