
General Manager's Office Coordinator
5 days ago
- Schedule meetings with the General Manager at various locations.
- Obtain details of upcoming events in the country for the General Manager's reference.
- Record minutes of Board of Directors' meetings.
- Prepare and maintain the General Manager's expenses record.
- Meet and greet clients and visitors.
- Perform general administrative tasks such as filing, mailing, and faxing.
- Oversee overall activities, including cleaning, food arrangements, and house workers' performance.
- Monitor the cleanliness of the General Manager's room, office stationery, etc.
- Travel domestically and internationally for meetings and training purposes (if required).
- Manage the General Manager's diary and appointments.
- Assist the General Manager in managing output, workflow, and office deadlines.
- Take and convey accurate and timely messages from telephone callers and respond to inquiries where possible.
- Take minutes for all meetings.
- Draft, type, and dispatch the General Manager's correspondence.
- Liaise with relevant individuals and external organizations to arrange meetings, prepare agendas, and draft minutes.
- Maintain a comprehensive filing system.
- Coordinate the General Manager's travel in conjunction with the in-house travel group.
- Tabulate and retrieve the General Manager's official expenditures and claims.
- Arrange local transportation when necessary.
- Conduct research, handle media relations, and undertake promotional work.
- Undertake any other duties as requested by the General Manager.
- Adjust duty schedules according to the General Manager's presence.
- Priority will be given to candidates holding foreign degrees or diplomas in the same field.
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