
Administrative Liaison
2 weeks ago
We are seeking an experienced Executive Assistant to join our team. As an Executive Assistant, you will play a crucial role in supporting the executive team, ensuring the smooth operation of our organization.
Your responsibilities will include managing complex schedules, coordinating meetings, handling confidential information, and providing exceptional administrative support. You will work closely with the executive team to ensure seamless communication and efficient operations.
Key Responsibilities:
- Calendar Management: Coordinate and manage the schedules of senior executives, including scheduling meetings, appointments, and travel arrangements.
- Communication: Handle incoming and outgoing communications on behalf of the executives, including emails and written correspondence.
- Meeting Coordination: Organize and prepare for meetings, including booking venues, preparing agendas, and taking minutes.
- Documentation: Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism.
- Travel Arrangements: Arrange domestic and international travel, including flights, accommodations, and itineraries.
- Confidentiality: Maintain strict confidentiality and discretion with all sensitive information and communications.
- Office Management: Assist with office management tasks, including ordering supplies, maintaining records, and coordinating with vendors.
Requirements:
- Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Education: Relevant diploma or degree in business administration or a related field is preferred.
- Skills: Excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Must speak fluent English.
- Attributes: Proactive, detail-oriented, adaptable, and able to work independently as well as part of a team.
- Professionalism: High level of professionalism and the ability to handle sensitive and confidential information with discretion.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and career advancement.
- Supportive and collaborative team environment.
- Commitment to work-life balance and employee well-being.
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