
Facilities Manager
1 week ago
About the Role
We are seeking an experienced Facilities Manager to oversee the maintenance and upkeep of our community spaces. As a key member of our team, you will be responsible for managing and supervising the maintenance staff, ensuring that all tasks are completed efficiently and effectively.
Key Responsibilities
- Prioritize service requests and establish daily work schedules for maintenance staff
- Follow up on work assignments to ensure efficient completion
- Maintain records of service requests received
- Establish emergency maintenance schedules and distribute emergency contact information
- Prepare inventory of equipment, tools, and supplies
- Perform approved purchases of supplies, equipment, and services
- Provide budget information as requested
- Acknowledge unusual repairs requiring special attention
- Develop vendor contracts and obtain competitive bids
- Supervise contracted services and look for areas to reduce operational costs
- Maintain inventory and perform regular property inspections
- Notify management of maintenance problems and recommend solutions
- Assist in preparation of maintenance-related records
- Meet with the Property Manager daily to report on scheduled work status
- Assist with move-in and move-out procedures
- Make recommendations for contract services and supervise contract workers
- Train new maintenance staff members
- Supervise timeliness and quality of work by maintenance technicians
- Conduct performance reviews of subordinates
- Coordinate weekend and holiday coverage
- Attend training classes and maintenance meetings
- Establish preventative maintenance schedules
- Maintain updated preventive maintenance information
- Know current condition of all vacant apartments
- Hold regular instruction classes for maintenance staff
- Keep workshops or utility rooms clean and safe
- Provide a role model for maintenance staff by following company procedures and maintaining a professional appearance
- Ensure locks are re-keyed after resident move-outs
- Maintain safety data sheets and warranty paperwork
- Accompany the Property Manager on apartment walk-throughs for vacating residents
- Ensure make-readies are complete in a timely manner
- Respond to service requests within 24 hours
- Complete emergency service requests as soon as feasible
- Require staff to be trained in OSHA guidelines
- Report rule and regulation violations to the Property Manager
- Obtain knowledge of power, water, and gas turnoffs, clean-out traps, fire extinguishers, and fire hydrants
- Assist with all aspects of property maintenance, including grounds, custodial, preventive, corrective, deferred, and emergency maintenance
- Maintain exterior and public lighting
- Repair non-structural wear and damage to buildings
- Care for lawn, plants, shrubs, and flowers
- Clean parking areas, sidewalks, alleyways, hallways, and common areas
- Prepare vacant apartments
- Paint
- Service appliances, equipment, plumbing, and minor electrical repairs
- Pick up trash on property and remove pet waste
- Clean garbage areas
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