Facilities & Event Operations Manager

We are looking for a Facilities & Event Operations Manager with a hospitality and event management background to oversee the maintenance, security, and operations of our corporate office premises and Almonzo Auditorium.

This role blends operations, client relations, and event execution, requiring expertise in facility upkeep, vendor management, event coordination, and technical equipment maintenance. The ideal candidate will ensure a well-maintained workplace, seamless event execution, and high client satisfaction for local and international clients.

Enhancing Operations with AI & Smart Technologies

To improve event planning, facility management, and operational efficiency, familiarity with AI-driven tools is a plus. From AI-powered scheduling assistants for managing event bookings to predictive maintenance systems that optimize HVAC and security operations, leveraging AI can enhance decision-making and efficiency. While AI experience is not mandatory, candidates who use AI tools for event coordination, automated reporting, and client interactions will have an advantage.

Key ResponsibilitiesOffice Facilities & Security Management

• Ensure cleanliness and hygiene in workspaces, restrooms, and common areas.
• Supervise janitorial and maintenance staff to maintain high standards.
• Oversee office aesthetics, including decoration, lighting, and greenery.
• Manage utilities such as HVAC, generators, plumbing, and electrical systems.
• Implement security protocols, including CCTV monitoring, access control, and visitor management.
• Conduct regular fire safety inspections and emergency preparedness training.

Client Relations & Pre-Sales

• Act as the main point of contact for local & international clients.
• Manage event inquiries, proposals, and bookings.
• Provide venue tours and tailored event proposals to potential clients.
• Close deals and drive event sales revenue.

Event Execution & Coordination

• Plan and manage corporate events, seminars, and workshops.
• Ensure seamless event setup, including seating, sound, and visuals.
• Coordinate with catering services, vendors, and on-site staff.
• Provide on-the-spot troubleshooting to resolve event-day challenges.

Technical & Equipment Oversight

• Supervise and maintain projectors, sound systems, lighting, and AV setups.
• Ensure all microphones, screens, and staging setups are functioning optimally.
• Maintain backup power solutions for uninterrupted events.
• Oversee technical maintenance of AC & HVAC Systems – Oversee periodic servicing & troubleshooting.
• Inspect fire alarms, extinguishers & emergency routes for fire safety systems.
• Maintain CCTV, biometric access, and alarm systems for security infrastructure.
• Ensure smooth communication networks for telephony & internet systems.
• Negotiate contracts with vendors and service providers for maintenance.
• Track and optimize operational budgets related to facilities & event execution.

Qualifications & SkillsEducation

• Bachelor's Degree / Diploma in Hotel Management, Event Management, or Business Administration (Preferred).

Technical Knowledge

• Building Maintenance: HVAC, generators, security systems, fire safety.
• AV & IT Systems: Sound systems, projectors, lighting, and staging setups.
• Communication Infrastructure: Telephony (VoIP, PBX), internet services.

Experience

• 3+ years in facilities management, event coordination, or hospitality industry.

Soft Skills

• Crisis Management & Problem-Solving – Ability to resolve operational & event-related issues quickly.
• Sales & Negotiation Skills – Strong ability to convert leads into bookings and maximize event revenue.
• Multitasking & Team Coordination – Overseeing both staff and vendors effectively.
• Strong Time Management – Ensuring seamless execution of multiple ongoing responsibilities.

Why Join Us?

• Lead operations for a premium corporate venue in Karachi.
• Engage with high-profile local & international clients.
• Earn additional commissions on successful event sales.
• Health insurance + Performance bonuses + Training sponsorships.

What We OfferHealth Coverage

Comprehensive medical insurance for your well-being.

Performance Bonuses

Reward-based incentives for outstanding performance.

Additional earnings based on successful bookings.

Training Sponsorships

Company-sponsored professional development programs.

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