
Administrative Operations Specialist
3 days ago
We are seeking a highly organized and proactive individual to fill the role of Administrative Support Officer. This is an ideal opportunity for someone who thrives in a fast-paced environment and is looking to develop their skills in administration, vendor management, and operational tasks.
About the RoleThe successful candidate will play a vital role in ensuring the efficiency and effectiveness of our daily operations. They will be responsible for managing day-to-day administrative tasks, maintaining organized records, and supporting logistics and procurement activities.
Responsibilities- Office Administration
The candidate will manage day-to-day administrative tasks to ensure the smooth operation of the office and promote a productive workplace.
Vendor ManagementThey will travel frequently to visit vendors, suppliers, and external sites to manage relationships and oversee service delivery.
Liaison with VendorsThe successful candidate will act as a liaison between us and vendors to negotiate contracts, oversee deliveries, and follow up on service agreements.
Record Keeping and Office SuppliesThey will maintain organized records and manage office supplies efficiently to support ongoing operations and minimize interruptions.
Logistics and ProcurementThe candidate will support logistics and procurement activities by coordinating with various stakeholders and ensuring timely delivery of necessary resources.
CommunicationThey will draft professional emails and maintain crucial documentation to facilitate effective internal and external communications.
ReportingThe successful candidate will handle basic reporting, utilizing computer tools and software such as Excel, to provide insights into operational performance.
Process ImprovementThey will assist in setting up new processes and initiatives to enhance productivity and address operational challenges inherent in a growing organization.
Teamwork and AdaptabilityThe candidate will provide hands-on support for various tasks as needed, demonstrating versatility and teamwork in a collaborative culture.
Growth MindsetThey will embrace a mindset focused on growth and innovation, taking the initiative to suggest improvements and adapt to emerging needs.
Required Skills and Qualifications
Data Entry, Communication Skills, Customer Service, Problem Solving, Attention to Detail, Excel
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