Senior Office Coordinator

3 days ago

Saddar Town, Pakistan beBee Careers Full time
Administrative Manager Job Description

The role of an Administrative Manager is multifaceted and plays a pivotal part in ensuring the smooth operation of an organization.

Main Responsibilities:

  1. Procure office supplies by identifying needs, establishing policies, and work schedules to ensure seamless operations.
  2. Maintain communication systems by evaluating options, ensuring equipment functionality, and approving related invoices.
  3. Lead administrative staff by recruiting, selecting, training, and developing employees; fostering a safe and secure work environment; and promoting personal growth opportunities.
  4. Achieve staff results by communicating job expectations, monitoring performance, and providing coaching, counseling, and discipline when necessary.
  5. Purchase printed materials and forms by negotiating requirements, price, quality, and delivery; and approving related invoices.
  6. Complete special projects by organizing information, planning, and meeting schedules; monitoring progress and results.
  7. Provide historical reference by developing and utilizing efficient filing and retrieval systems.
  8. Maintain continuity among teams by documenting actions, irregularities, and ongoing needs; and communicating these effectively.
  9. Stay current with industry developments by attending workshops, benchmarking professional standards, reviewing publications, and networking with peers.
  10. Contribute to team efforts by accomplishing related tasks as needed.
  11. Enhance program and service quality by introducing new applications, updating procedures, and analyzing system results with users.
  12. Achieve financial objectives by anticipating requirements, submitting budget information, scheduling expenditures, monitoring costs, and analyzing variances.

Key Requirements:

  1. Familiarity with ISO principles, standards, and inspection methods is required.
  2. Excellent organizational, coordination, and multitasking skills are necessary.
  3. Strong time management abilities are required to fulfill obligations without delays.
  4. Proficient communication, negotiation, and explanation skills are essential.
  5. Ability to train junior staff members in quality inspection and analysis techniques is necessary.

This position offers challenging career opportunities for those seeking to grow their careers in Information Technology and Services.

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