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7 days ago
Office Coordinator Job Description
About the RoleThe Office Coordinator plays a crucial part in ensuring the smooth operation of the office. This role involves providing administrative support, coordinating among departments, maintaining the office environment, managing vendors, and ensuring a well-organized work setting. The ideal candidate is proactive, detail-oriented, organized, and possesses excellent communication and multitasking skills.
Duties and Responsibilities- Greet visitors and direct them accordingly.
- Handle phone calls, emails, and other correspondence.
- Schedule meetings, appointments, and manage calendars.
- Maintain and organize office files and records, both physical and digital.
- Assist HR and other departments with document preparation and internal communication.
- E nsure the office is clean, organized, and well-maintained.
- Order and manage office supplies, equipment, and pantry stock.
- Coordinate maintenance and repairs for office equipment and facilities.
- Oversee mail distribution, couriers, and document dispatch.
- Maintain an efficient filing system (hardcopy & digital).
- Liaise between departments for inter-office coordination.
- Coordinate with vendors, suppliers, and service providers.
- Support event planning for office activities, meetings, and employee engagement events.
- Assist with onboarding arrangements for new employees (desk setup, access cards, etc.).
- Bachelor's degree in Business Administration, Management, or related field (preferred).
- 1–3 years of experience in office administration or coordination roles.
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Professional attitude and appearance.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience working in HR or Admin support roles is a plus.
- Familiarity with office management software or tools (e.g., Trello, Slack, Zoho, etc.).
- Basic understanding of finance or procurement processes.
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