
Receptionist and Administrative Assistant
5 days ago
Job Title: Front Desk Coordinator
Job Description:
This role involves handling receptionist duties, providing exceptional customer service, operating office equipment, and supporting daily administrative tasks.
Responsibilities:
- Ensure the front desk and office areas are clean and tidy, reporting any unusual or unethical activities.
- Maintain accurate staff attendance records, leave requests, and staff movement, submitting final attendance sheets by the end of each month.
- Coordinate with employees and management regarding daily attendance via email and messaging platforms.
- Record sick and unauthorized leaves every three months.
- Prepare and verify overtime sheets, sharing them with HR and Finance in the first week of each month.
- Handle incoming and outgoing calls, messages, and direct them to the concerned staff or department heads.
- Arrange hotel and air ticket bookings, verifying vendor invoices and submitting originals to the accounts department.
- Prepare welcome packs for new hires and organize HSE induction training.
- Support CSR activities and employee engagement events at the branch.
- Provide general administrative support, including managing bills, maintaining files, preparing letters and documents, and creating purchase orders for invoices.
- Handle miscellaneous requests from the office in charge, HR, Marine, employees, the public, and customers.
Qualifications:
- Experience: 2-3 years in a similar role is preferred.
- Education: Bachelor's degree in any field.
- Strong interpersonal and customer service skills.
- Proficiency in receptionist duties and office equipment operation.
- Experience in office administration.
- Excellent communication and organizational skills.
- Ability to multitask, prioritize, and pay attention to detail.
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