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Administrative Support Professional

2 weeks ago

Lahore, Punjab, Pakistan beBee Careers Full time

Job Description:

We are seeking a highly skilled and experienced Administrative Support Professional to provide comprehensive support to our executive. The ideal candidate will have a strong background in administration, excellent organisational skills, and be adept at managing correspondence.

The role requires the ability to serve as a discussion partner with public relations acumen, assisting with meeting preparations and contributing to strategic initiatives. The candidate should be comfortable in a fast-paced, technology-driven environment and able to handle confidential information with discretion.

Key Responsibilities:
  • Executive Support: Provide administrative support to executives, manage complex calendars, schedule appointments, coordinate travel and events, handle day-to-day operational tasks, and support organisational development.
  • Documentation Management: Maintain oversight of all documentation, ensuring high standards of accuracy and organisation. Expertly manage digital filing systems.
  • Educational Material Development: Develop engaging and informative presentations and support materials to communicate intricate technological concepts to diverse audiences.
  • Strategic Content Research: Perform in-depth research to stay at the forefront of technological advancements, integrating findings into educational and strategic materials.
  • Keynote Speech Preparation: Collaborate in preparing compelling keynote speeches, infusing them with insightful technical knowledge.
  • Meeting and Event Coordination: Efficiently organise meetings, including participation in-person and virtual, and provide preparation of agendas and follow-up documentation.
  • Process Diagrams and Documentation: Craft and manage detailed process diagrams and documents, providing clear visualisations of technical workflows.
  • Communication Management: Oversee executive communications, ensuring efficient information flow, and managing stakeholder correspondence.
  • Confidentiality and Discretion: Uphold strict confidentiality regarding sensitive company and personal information.
Requirements:
  • Demonstrated experience as an administrative assistant or executive assistant, preferably in tech-related sectors.
  • Outstanding documentation and organisational skills with an exceptional eye for detail.
  • Proficiency in creating educational materials, presentations, and process diagrams.
  • Advanced research capabilities with a focus on current and future tech trends.
  • Skilled in using Microsoft Office Suite, presentation software, and diagramming tools.
  • Excellent verbal and written communication skills.
  • Ability to work autonomously and efficiently in a hybrid work environment.