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Document Management Specialist
3 hours ago
Job Overview:
">The Document Controller plays a critical role in ensuring compliance with document management policies and procedures. This position requires a high level of accuracy, attention to detail, and excellent organizational skills.
">Key Responsibilities:
- Establish and maintain an efficient document control system for project documentation, contracts, and agreements.
- Organize, archive, and retrieve project documents, drawings, and correspondence in a timely and accurate manner.
- Ensure all documentation complies with company standards and regulatory requirements.
- Collaborate with project teams to track document versions and revisions for accuracy and consistency.
- Provide regular updates and reports on the status of documents to project managers and vendors.
- Assist in preparing and formatting documents, ensuring they are error-free and professionally presented.
- Maintain confidentiality of sensitive documents and ensure secure access as per company policy.
Qualifications:
- Education: Bachelor's degree or diploma in Business Administration, Document Management, or a related field.
- Experience: 1-2 years of experience in document control, preferably in the real estate or construction industry.
Skills:
- Strong ability to manage and prioritize large volumes of documents systematically.
- High level of accuracy in reviewing, filing, and maintaining records.
- Familiarity with document management systems and processes in the real estate industry.
- Excellent verbal and written communication skills to coordinate with teams and stakeholders.
- Ability to troubleshoot document discrepancies and ensure swift resolution.
- Proficiency in Microsoft Office Suite and specialized document management software.
- Ability to meet deadlines while maintaining high-quality standards.
- Capacity to work effectively with cross-functional teams and stakeholders.
- Strong sense of responsibility for handling sensitive and confidential documents.
- Compliance: Knowledge of relevant regulatory requirements and industry standards for documentation.
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