Administrative Support Specialist

2 days ago

Karachi, Sindh, Pakistan beBee Careers Full time
Job Title: Executive Administrator

We are seeking a highly skilled and organized individual to join our team as an Executive Administrator.

The successful candidate will be responsible for providing exceptional support to our General Manager, ensuring seamless day-to-day operations and contributing to the success of our organization.

Key Responsibilities:

  • Act as the primary point of contact between our General Manager and internal/external clients
  • Screen and direct phone calls, distribute correspondence, and handle requests and queries appropriately
  • Manage the diary and schedule meetings and appointments, ensuring timely and efficient coordination
  • Make travel arrangements, prepare reports, presentations, and briefs as required
  • Develop and maintain an effective office filing system, ensuring accuracy and accessibility
  • Coordinate with clients, provide administrative support, and assist with tasks as needed
  • In the absence of other office employees, act as a substitute, ensuring continuity and minimizing disruption

Job Specifications:

  • Proven work experience as a personal assistant/manager in a customs clearing company is highly desirable
  • Knowledge of office management systems and procedures is essential
  • Mastery of MS Word, Excel, and English proficiency is required
  • Excellent organizational and time management skills, with the ability to multitask and prioritize daily workload effectively
  • Up-to-date knowledge of the latest office gadgets and applications is beneficial
  • Strong verbal and written communication skills are essential for success in this role

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