Senior Event Coordinator

2 days ago

Karachi, Sindh, Pakistan beBee Careers Full time
Job Requirements

This position requires a highly organized and detail-oriented individual with excellent communication and problem-solving skills.

Responsibilities
  1. Market Research: Conduct thorough market research to identify opportunities for events, including analyzing trends, competitor activity, and potential revenue streams.
  2. Proposal Development: Create detailed proposals for events, outlining timelines, venues, suppliers, legal obligations, staffing, and budgets.
  3. Venue Selection: Secure and book suitable venues or locations, ensuring they meet client requirements and event objectives.
  4. Logistics Coordination: Coordinate venue management, caterers, stand designers, contractors, and equipment hire to ensure seamless event execution.
  5. Client Liaison: Liaise with clients to understand their precise event requirements, providing expert advice and guidance throughout the planning process.
  6. Sponsorship Sales: Sell sponsorship/stand/exhibition space to potential exhibitors/partners, negotiating deals and managing relationships to maximize revenue.
  7. Delegate Materials: Prepare delegate packs and papers, ensuring timely delivery and quality control.
  8. Marketing Promotion: Liaise with marketing and PR colleagues to promote the event, leveraging social media, email marketing, and other channels to raise awareness.
  9. On-Event Management: Coordinate suppliers, handle client queries, and troubleshoot on the day of the event to ensure smooth execution and minimal disruption.
  10. Speaker Identification: Identify and secure speakers or special guests, working closely with clients to select relevant and engaging content.
  11. Post-Event Evaluation: Oversee the dismantling and removal of the event, clearing the venue efficiently, and conduct post-event evaluation, including data entry, analysis, and producing reports for stakeholders.
Skills and Qualifications
  1. Excellent communication skills, ensuring effective communication with clients, colleagues, and suppliers.
  2. Expertise in organizing corporate events, including picnics, conferences, and exhibitions.
  3. Strong business lead generation skills, identifying new opportunities and developing strategies to capture them.
  4. Good knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.

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