Administrative Operations Specialist

14 hours ago


Islamabad, Islamabad, Pakistan beBee Careers Full time
Job Title: Administrative Operations Specialist

We are seeking a skilled and dynamic professional to support our core operations by managing administrative processes, documentation, vendor coordination, and ensuring smooth internal workflow.

Key Responsibilities:
  1. Vendor & Client Coordination:
    Communicate with vendors, suppliers, and logistics partners to ensure smooth procurement and delivery. Maintain accurate documentation including records and follow-ups. Coordinate with international and local partners as required. Visit client premises upon requirements.
  2. Procurement & Logistics Support:
    Track and manage order processing, shipment coordination, and inventory updates. Assist in logistics partner evaluation for cost optimization. Maintain a database of potential logistics and procurement vendors.
  3. Administrative & Documentation Management:
    Maintain and update certification documents and compliance records. Ensure proper filing and record-keeping of all operational documents.
  4. Business & Operational Support:
    Assist the business development team with reporting and data entry. Support in the preparation of presentations, reports, and business proposals. Provide general back-office support to ensure smooth workflow across teams.
Required Skills and Qualifications:
  • Bachelor's degree from a reputable university.
  • Strong organizational and multitasking skills with attention to detail.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple responsibilities effectively.
Performance Metrics:
  • Accuracy & timeliness in managing documents and records.
  • Efficiency in handling procurement and logistics coordination.
  • Vendor and client response time and overall process optimization.
  • Successful execution of operational tasks with minimal delays.
Benefits:

Competitive salary with benefits package.



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