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Project Coordinator

2 months ago

Lahore, Punjab, Pakistan XAD Technologies Full time

Purpose and Scope:

The Project Administrator will provide administrative support to the Management and the Project Core Team, ensuring seamless project execution and efficient operations.

Key Responsibilities:

  • Provide administrative assistance to the Project Core Team and Management, including scheduling meetings, arranging travel, and managing office requirements.
  • Develop and maintain project governance matrices, detailing regular meetings and reviews.
  • Organize and coordinate meetings, both internal and external, and ensure timely submission of documents and reports.
  • Maintain and update company databases, ensuring accurate and up-to-date information.
  • Record keeping and auditing of correspondence, expenses, and office budgets.
  • Prepare regular reports on expenses and office budgets, ensuring transparency and accountability.
  • Support the Finance department in obtaining chamber letters and other necessary documents.
  • Collect and manage visa-related documents, ensuring compliance with regulations.
  • Maintain accurate leave records, filing, scanning, and circulation to relevant staff.
  • Support in preparing timesheets and attendance registers, ensuring accurate leave records.
  • Manage the submission of documents to PR, ensuring timely and accurate processing.
  • Purchase materials and supplies, including groceries and cleaning items, as needed.
  • Scan and manage documents, including cash advance requests, travel requests, and medical claims.
  • Ensure approved cash advance requests and expenses are properly documented and circulated.
  • Perform other assignments as directed by the Line Manager or Management.