Project Coordinator
4 weeks ago
Purpose and Scope:
The Project Administrator will provide administrative support to the Management and the Project Core Team, ensuring seamless project execution and efficient operations.
Key Responsibilities:
- Provide administrative assistance to the Project Core Team and Management, including scheduling meetings, arranging travel, and managing office requirements.
- Develop and maintain project governance matrices, detailing regular meetings and reviews.
- Organize and coordinate meetings, both internal and external, and ensure timely submission of documents and reports.
- Maintain and update company databases, ensuring accurate and up-to-date information.
- Record keeping and auditing of correspondence, expenses, and office budgets.
- Prepare regular reports on expenses and office budgets, ensuring transparency and accountability.
- Support the Finance department in obtaining chamber letters and other necessary documents.
- Collect and manage visa-related documents, ensuring compliance with regulations.
- Maintain accurate leave records, filing, scanning, and circulation to relevant staff.
- Support in preparing timesheets and attendance registers, ensuring accurate leave records.
- Manage the submission of documents to PR, ensuring timely and accurate processing.
- Purchase materials and supplies, including groceries and cleaning items, as needed.
- Scan and manage documents, including cash advance requests, travel requests, and medical claims.
- Ensure approved cash advance requests and expenses are properly documented and circulated.
- Perform other assignments as directed by the Line Manager or Management.
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