
Administrative Coordinator
8 hours ago
We are seeking a highly proactive, detail-oriented, and efficient Office Administrator to support our executive team and oversee daily administrative functions. This role combines traditional coordination duties with finance-related responsibilities, including billing and invoicing.
This is an exciting opportunity for a skilled professional to join our team and contribute to the success of our organization. As an Office Admin/Finance Coordinator, you will be responsible for managing various tasks, ensuring timely completion, and maintaining accurate records. Your strong organizational and communication skills will enable you to effectively collaborate with colleagues and stakeholders.
The ideal candidate will possess excellent follow-up skills, proficiency in Microsoft Office, Google Workspace, and project management tools, as well as working knowledge of basic billing, invoicing, and financial coordination. Strong verbal and written English communication skills, shorthand skills for note-taking, and time management abilities are also essential.
Main Responsibilities:
- Follow-Up & Task Management: Track open tasks, deadlines, and communications across departments.
- Meeting & Calendar Coordination: Schedule and manage internal and external meetings.
- Communication Management: Draft and respond to emails, coordinate with clients and vendors, and manage executive correspondence.
- Office Administration: Maintain organized records, documentation, and support internal operations.
- Billing & Invoicing: Prepare and send invoices, manage billing cycles, and coordinate with the finance team for reconciliations.
- Coordination & Workflow Oversight: Act as a bridge between departments to ensure smooth and timely execution of projects.
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