
Operations and Management Specialist
3 days ago
Regbits is seeking a highly skilled Operations and Management Specialist to manage various administrative tasks and ensure seamless operations.
This role requires a strong background in administration, excellent communication skills, and the ability to work independently with minimal supervision. The ideal candidate will have hands-on experience with Word and Excel, as well as knowledge of ATS software.
Key Responsibilities:
- Calendar Management: Implement and maintain a shared Outlook calendar system for all offices, ensuring regular updates by incumbents.
- Meeting Coordination: Attend meetings, prepare or collect minutes, and follow up on deliverables, keeping MOMs organized and updated on the file server.
- Stakeholder Engagement: Organize and conduct weekly follow-up meetings with stakeholders.
- Document Management: Maintain and update People I (technical) documents and files.
- CEO Support: Manage the CEO's meeting schedule for the entire group.
- Board Meetings: Coordinate quarterly board meetings and AGMs, ensuring accurate maintenance of board resolutions and minute books.
- Compliance: Ensure compliance with SECP regulations, including accurate record-keeping and annual filings.
- Office Administration: Handle the CEO's office cash management and manage special projects as assigned.
Requirements:
- Minimum 5 to 7 years of relevant experience.
- Bachelor's/Master's Degree or equivalent.
- Strong written and verbal communication skills.
- Hands-on experience with Word and Excel.
- Knowledge of ATS as well.
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