Operations and Management Specialist

3 days ago


Lahore, Punjab, Pakistan Regbits Full time
Job Title:

Regbits is seeking a highly skilled Operations and Management Specialist to manage various administrative tasks and ensure seamless operations.

This role requires a strong background in administration, excellent communication skills, and the ability to work independently with minimal supervision. The ideal candidate will have hands-on experience with Word and Excel, as well as knowledge of ATS software.

Key Responsibilities:

  1. Calendar Management: Implement and maintain a shared Outlook calendar system for all offices, ensuring regular updates by incumbents.
  2. Meeting Coordination: Attend meetings, prepare or collect minutes, and follow up on deliverables, keeping MOMs organized and updated on the file server.
  3. Stakeholder Engagement: Organize and conduct weekly follow-up meetings with stakeholders.
  4. Document Management: Maintain and update People I (technical) documents and files.
  5. CEO Support: Manage the CEO's meeting schedule for the entire group.
  6. Board Meetings: Coordinate quarterly board meetings and AGMs, ensuring accurate maintenance of board resolutions and minute books.
  7. Compliance: Ensure compliance with SECP regulations, including accurate record-keeping and annual filings.
  8. Office Administration: Handle the CEO's office cash management and manage special projects as assigned.

Requirements:

  • Minimum 5 to 7 years of relevant experience.
  • Bachelor's/Master's Degree or equivalent.
  • Strong written and verbal communication skills.
  • Hands-on experience with Word and Excel.
  • Knowledge of ATS as well.


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