Financial Operations Coordinator

3 days ago


North Nazimabad Town, Pakistan beBeeFinance Full time 550,000 - 600,000
Job Description

We are seeking a detail-oriented, collaborative professional to support our finance and administrative operations.

This is a high-precision, task-focused role best suited for a well-organized professional who thrives in a collaborative support environment.

Responsibilities
  • Accounts Receivable & Billing:
    • Generate daily hardware/software invoices in QuickBooks Online (QBO) and the Professional Services Automation & Billing System (PSA).
    • Prepare and release monthly recurring service and project billing.
    • Track customer deposits and ensure timely, accurate revenue recognition.
    • Reconcile PSA and QBO to confirm billing accuracy and timing.
  • Contract Administration:
    • Create and maintain Managed Services, Fixed-Price, and T&M contracts in the PSA.
    • Monitor contract expirations, discounts, and renewals.
    • Coordinate with Sales and Service teams for client onboarding and compliance documents such as Certificates of Insurance (COIs).
  • Accounts Payable:
    • Provide backup support to AP Clerk by entering and managing vendor bills and purchase orders, preparing weekly AP runs, and resolving vendor inquiries, and tracking credit-line usage and ensuring proper approvals.
  • Payroll & HR Support:
    • Verify timesheets and process bi-weekly payroll including certified payroll.
    • Coordinate health, dental, HSA, 401(k), and other benefit enrollments and changes.
    • Assist with onboarding/offboarding, personnel records, and responding to HR-related questions.
  • Month-End & Compliance:
    • Reconcile bank and credit-card accounts; support journal entries and accruals.
    • Assist with monthly close and state/local tax filings.
    • Support preparation of 1099s and year-end audit documentation.
  • Administrative Operations:
    • Manage calendars and trackers for contract renewals, licenses, and benefits.
    • Respond to internal finance and HR requests promptly.
    • Support document control, reporting, and improvement initiatives directed by the Finance Manager and Accounting Manager.
    Required Skills and Qualifications
    • Education: Bachelor's degree in Business, Finance, or related field.
    • Experience: At least 2 years of experience in finance and administrative operations.
    • Skills: Proficiency in Microsoft Office, especially Excel; knowledge of accounting software such as QuickBooks; excellent communication and organizational skills.
    Benefits
    • Health Insurance: Competitive medical, dental, and vision insurance plans.
    • Retirement Plan: 401(k) plan with company match.
    • Paid Time Off: Generous paid vacation and sick leave policies.


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