Logistics Coordinator

1 week ago

Islamabad, Islamabad, Pakistan beBeeSupplyChain Full time 500,000 - 1,000,000
Job Title: Supply Chain Coordinator

About us, a leading E&P company in Pakistan, operating the country's second-largest gas reservoir.

We foster value-based HR processes and practices to develop our human capital and organizational capabilities.

This role supports the department by organizing key activities, managing internal communications, and tracking important tasks.

Main Responsibilities:

  • Maintain a comprehensive task list, with regular updates, ensuring that they're completed on time.
  • Organize weekly meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Coordinate and schedule Tender Board meetings, liaising with members, and other stakeholders, and ensure accurate documentation and timely circulation of minutes and decisions.
  • Plan and support the execution of internal workshops, departmental events, and meetings.
  • Maintain a comprehensive contracts tracker, highlighting key milestones such as expiry, renewal dates, and send timely reminders to relevant stakeholders for renewals.
  • Schedule internal/external meetings, organizing logistics, preparing materials, and following up on key actions.
  • Process invoices and expenses for payment, ensuring they are properly authorized and comply with the company's policies.
  • Assist in the preparation of updates, presentations, and other documents as and when required.
  • Facilitate communication with regards to cross-functional initiatives and ensure that required follow-ups are completed in a timely manner.
  • Liaise with HR to coordinate relevant trainings, track participation, and maintain training records.
  • Coordinate with internal teams and Finance to ensure the timely submission of Time Write statements.

Required Skills and Qualifications:

  • Minimum 3 to 5 years of relevant experience
  • Strong organizational and time-management skills with keen attention to detail.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience with document management and record-keeping.
  • Excellent written and verbal communication skills.
  • Ability to prioritize, multitask, and work independently.
  • Discretion in handling confidential information
  • Proactive and self-motivated with a positive attitude.
  • Strong interpersonal skills; able to collaborate effectively across teams.
  • Reliable and accountable; follows through on commitments.
  • Detail-oriented and thorough in all tasks.

Benefits:

We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees.

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