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High-Level Administrative Coordinator

2 weeks ago

Karachi, Sindh, Pakistan beBee Careers Full time

**Job Title:** High-Level Administrative Coordinator

We are seeking a highly organized and detail-oriented administrative professional to support our executives in their daily operations.

**Key Responsibilities:
  • Schedule and coordinate appointments, meetings, and events for executives to ensure seamless communication and effective time management.
  • Manage executive calendars to optimize time usage and minimize conflicts.
  • Coordinate travel logistics, including booking flights, accommodations, and transportation, ensuring that all arrangements are made efficiently and effectively.
  • Maintain and organize executive files, documents, and records in a secure and confidential manner.
  • Act as a liaison between executives and staff, clients, and other partners, providing exceptional customer service and support.
  • Provide general administrative support such as filing and answering phone calls, ensuring that all tasks are completed accurately and timely.
  • Handle sensitive information with discretion and maintain confidentiality at all times.
  • Perform any other tasks or projects assigned by the Executive to ensure smooth functioning of the organization.
**Requirements:
  • Minimum 2 years' experience in an administrative or executive assistant role, demonstrating a high level of expertise and proficiency.
  • Excellent organizational, time management, and multitasking skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong written and verbal communication abilities, with excellent interpersonal and problem-solving skills.
  • Proven experience coordinating complex schedules, meetings, and travel logistics, with a focus on efficiency and effectiveness.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Demonstrated interpersonal skills with the capability to liaise effectively with executives, staff, clients, and other stakeholders.
  • Proactive, resourceful, and detail-oriented approach to problem-solving, with a commitment to delivering high-quality results.
  • Ability to work independently and thrive in a fast-paced environment, adapting to changing priorities and deadlines.
**What We Offer:
  • A dynamic and supportive work environment, with opportunities for growth and development.
  • A competitive salary and benefits package, reflecting our commitment to attracting and retaining top talent.
  • The chance to work with a talented team of professionals, dedicated to delivering exceptional results and making a meaningful impact.