Assistant Company Secretary

1 week ago

Karachi, Sindh, Pakistan beBee Careers Full time 20,000,000 - 25,000,000
Responsibilities
  • Assist the senior management in organizing Board Meetings and its committees, including Annual General Meetings.
  • Prepare agenda and working papers for Board Meetings and its committees, as well as maintain statutory books.
  • Ensure compliance with financial and legal practices and maintain standards of Corporate Governance.
  • Provide support in compliance matters to meet Corporate Governance standards.
  • Maintain a current knowledge base of external corporate governance requirements, trends, and key matters of interest for Boards.
  • Contribute to the establishment of internal Company Secretariat procedures, guidelines, and templates.
  • Identify, analyze, and report on regulatory developments and best practices/good corporate governance.
  • Prepare and circulate agenda of the Board and its Committees meetings.
  • Dispatch working papers files to the Board/Committee members.
  • Prepare and circulate minutes, action points, and recommendations of the Board and its Committees' meetings.
  • Follow up all action taken from concerned departments until the Management provides its response in writing.
  • Prepare implementation status document of the Board decision and matters arising from the previous Board and Committees' meetings.
  • Keep original management notes and signed minutes in safe custody and make them available when required.
  • Effect resolutions by Circulation.
  • Maintenance of attendance registers of the Board and its Committees' meetings.
  • Prepare Corporate Profiles for Annual and Quarterly Reports.
  • Arrange Director's Trainings in order to comply with the requirements of Corporate Governance.
  • Handle transfer and transmission of shares, re-validation of Dividend Warrants, Stock Consolidation, Splitting, and Issuance of duplicate shares.
  • Pattern of Shareholding Reporting as per requirements Ministry etc.
  • Handling of Unclaimed Dividend / Undelivered Shares as per applicable Law, Rule, and Regulations.
  • Periodic Free Float Shares Reporting to stock exchange as per applicable Law, Rule, and Regulations.
  • Induction of Certificate of Leasing in CDS according to Treasury Function requirements.
  • Completion of dividend reconciliation exercise.
  • Finalizations of the draft write-up of the Annual Report.
  • Supervise and control the department ensuring smooth processing of Share Transfer requests.

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