Executive Support Specialist

11 hours ago


Lahore, Punjab, Pakistan beBee Careers Full time
Executive Support Specialist

This role requires a highly organized and detail-oriented individual who can work in a fast-paced and confidential environment. As an Executive Support Specialist, you will serve as a critical right-hand support to the CEO, assisting in managing daily operations, project coordination, communication, and administrative functions.

Key responsibilities include:
  • Managing and maintaining the CEO's daily calendar, including scheduling meetings, appointments, site visits, and travel arrangements.
  • Organizing, preparing, and following up on internal and external meetings.
  • Drafting and proofreading reports, emails, proposals, and presentation decks for the CEO.
  • Maintaining accurate records, files, and documentation for executive correspondence.
  • Acting as the CEO's representative in meetings or site briefings as required.

Site Office & Project Coordination

You will serve as a communication bridge between the CEO and the on-ground teams at our site office. Key responsibilities include:
  • Overseeing day-to-day operations of the site office to ensure alignment with executive priorities.
  • Coordinating with engineering, admin, procurement, HR, and marketing teams for project updates and execution.
  • Tracking key project timelines, flagging delays or issues, and ensuring follow-up actions are implemented.
  • Maintaining reporting systems for construction progress, budget updates, and other key deliverables.

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