
Administrative Assistant
12 hours ago
As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of the office. Your responsibilities will include providing administrative support, coordinating among departments, and maintaining office facilities.
Main Tasks:
- Welcome visitors and direct them to the relevant personnel.
- Handle phone calls, emails, and other correspondence, and distribute them to the correct individuals.
- Schedule meetings and appointments, and manage calendars for staff members.
- Organize and maintain office files and records, both physical and digital.
- Support HR and other departments with document preparation and internal communication.
Key Functions:
- Ensure the office is tidy, organized, and well-maintained at all times.
- Manage office supplies, equipment, and pantry stock.
- Coordinate maintenance and repairs for office equipment and facilities.
- Oversee mail distribution, couriers, and document dispatch.
- Maintain an efficient filing system (hardcopy & digital).
Inter-Departmental Coordination:
- Liaise between departments for effective inter-office coordination.
- Collaborate with vendors, suppliers, and service providers.
- Support event planning for office activities, meetings, and employee engagement events.
- Help with onboarding arrangements for new employees (desk setup, access cards, etc.).
Financial Assistance (if applicable):
- Assist with petty cash management and office expense reports.
- Monitor utility bills, office supply expenses, and service invoices.
Requirements:
- Bachelor's degree in Business Administration, Management, or related field (preferred).
- 1–3 years of experience in office administration or coordination roles.
- Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Professional attitude and appearance.
- Ability to work independently and collaboratively in a fast-paced environment.
PREFERRED SKILLS:
- Experience working in HR or Admin support roles is a plus.
- Familiarity with office management software or tools (e.g., Trello, Slack, Zoho, etc.).
- Basic understanding of finance or procurement processes.
Work Environment:
- Office-based position with standard working hours.
- May require occasional overtime or weekend availability for events or urgent tasks.
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