Director of Administrative Operations

16 hours ago

Gujranwala, Punjab, Pakistan beBeeExecutive Full time 600,000 - 1,000,000
Executive Support Specialist

The Executive Support Specialist provides high-level administrative assistance to the Director in all aspects of office operations.

  1. Develop and implement effective office systems, ensuring seamless data management and filing.
  2. Arrange travel, visas, and accommodation, accompanying the Director to meetings or presentations as required.
  3. Screen phone calls, enquiries, and requests, handling them with discretion and professionalism.
  4. Meet and greet visitors at all levels of seniority, providing a warm and welcoming atmosphere.
  5. Organize and maintain diaries, making appointments as necessary.
  6. Handle incoming email, faxes, and post, often corresponding on behalf of the Director.
  7. Conduct research and present findings, providing valuable insights and recommendations.
  8. Prepare documents, briefing papers, reports, and presentations, ensuring accuracy and attention to detail.
  9. Organize and attend meetings, ensuring the Director is well-prepared and informed.
  10. Liaise with clients, suppliers, and other staff, fostering strong relationships and partnerships.
  11. Carry out specific projects and research initiatives, driving business growth and development.
  12. Manage accounts and budgets, ensuring financial stability and efficiency.
  13. Assume some of the Director's responsibilities, working closely with management to drive business success.
  14. Act as Deputy to the Director, making decisions and delegating work to others in their absence.
  15. Participate in decision-making processes, contributing to strategic planning and implementation.

Key Responsibilities:

  • Office systems and data management.
  • Travel arrangement and accompaniment.
  • Phone call and enquiry handling.
  • Visitor management.
  • Diary organization and appointment making.
  • Email, fax, and post handling.
  • Research and presentation preparation.
  • Document preparation and meeting organization.
  • Client and supplier liaison.
  • Project and research execution.
  • Account and budget management.
  • Deputy to the Director role.

Requirements:

  • Excellent communication and interpersonal skills.
  • Proven administrative experience.
  • Ability to work effectively in a fast-paced environment.
  • Strong organizational and time management skills.
  • Proficiency in MS Office and other software applications.
  • Discretion and confidentiality when handling sensitive information.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for career growth and professional development.
  • A dynamic and supportive work environment.

Other Information:

  • Please note that this job description is not an exhaustive list of duties and responsibilities. The Director may require additional tasks and responsibilities to be performed by the Executive Support Specialist.

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