
Knowledge Management Administrator
5 days ago
Job Title: Administrative Process Analyst - Support the Data Management Team
About the Job: We are looking for a detail-oriented and organized individual to join our Data Management Team as an Administrative Process Analyst. The successful candidate will be responsible for handling digital systems within AES, compiling reports on the systems, maintaining documentation filing systems, and ensuring the current status of our divisional web portal.
Main Responsibilities:
- Compiling and analyzing system reports (monthly, quarterly, and yearly);
- Maintaining existing digital systems and identifying areas for improvement;
- Regularly reviewing administrative processes to identify opportunities for automation;
- Collaborating with teams to manage budgets and cost controls;
- Managing staff allowance and sponsorship claims between multiple stakeholders;
- Ensuring accurate and timely maintenance of Division's documentation filing system;
- Overseeing the divisional web portal for documentation currency;
- Managing the divisional document change process;
- Supporting the consolidation of operational data and preparation of monthly performance reports.
Qualifications and Requirements:
- Minimum Diploma holder, Systems Engineering, Business Information Systems, or a related field.
- Essential proficiency in Microsoft Office suite (Excel, Word, PowerPoint).
- Able to adapt to new digital tools and technologies.
- Prior experience with programming languages like Python and HTML is advantageous.
- Excellent interpersonal and communication skills, with the ability to work effectively within a team.
- Familiarity with procurement systems would be beneficial.
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