Administrative Services Manager

1 day ago


Karachi, Sindh, Pakistan Citigroup Inc. Full time

Job Summary:

Job Description

As an Administrative Services Manager at Citigroup Inc., you will serve as a vital member of the team, supporting the Citi Country Officer and Banking Head by ensuring seamless administrative operations. This role requires strong organizational skills, excellent communication, and attention to detail.

Key Responsibilities

Executive Support: Directly support the Citi Country Officer and Banking Head by handling correspondence, managing calendars, and arranging conferences and conference calls.

Calendar Management: Manage day-to-day calendar(s) of Citi Country Officer and Banking Head.

Meeting Arrangements: Cover all aspects of executive-level manager appointments, meetings, receptions, and conference calls.

Document Preparation: Prepare and review materials and correspondence for meetings.

Document Creation: Assist with creation/modification of presentations, spreadsheets, and other various documents.

Travel Planning: Plan and arrange travel schedules, agendas, and visa invitations.

Logistics Management: Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.

Expense Tracking: Reconciles and tracks expense reports through Travel and Entertainment Expense system.

Contract Management: Handles regulatory correspondence dissemination and reporting for CCO travel.

NEM Contract Lifecycle: Manages contract lifecycle for NEMs.

Billing and Invoicing: Oversees billing-related activities for trade associations associated with the franchise.

Supply Chain Management: Orders supplies and processes invoices through Procure to Pay system.

Virtual Requests: Processes and follows-up on Virtual Requests.

Ad-Hoc Projects: Supports ad-hoc reports and special projects as needed.

Training and Development: Trains, coaches or guides other administrative staff when required.

CGE Approvals: Obtains CGE approvals for the CCO office, particularly for activities related to government officials.

Power of Attorney: Covers Power of Attorney (POA) documentation.

EPSA Support: Provides backup support to EPSA in managing client and employee events.

Risk Evaluation: Evaluates risk when business decisions are made, demonstrating consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.



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