Administration Manager

Job Overview

The ideal candidate will have exceptional leadership and management skills to oversee the administration department. This role involves overseeing various administrative tasks, including labor and safety management, security, and sanitation conditions. The successful candidate will ensure that projected plans are met on time with maximum economy and efficiency.

Main Responsibilities:

• Manage the department under labor laws smoothly and administratively.
• Administer qualities of leadership and management skills to ensure the highest degree of performance both qualitative and quantitative.
• Monitor descriptions, policies, and procedures as laid down by the management through all reasonable legal means.
• Maintain amicable relationships with staff and workmen and promote dignity of work.

Additional Responsibilities:

• Make arrangements for a notice board at the main entrance for displaying notices/circulars.
• Attend court cases on behalf of the management as required.
• Prepare monthly stationery requisition summaries for different departments, including disbursement and storage.

Security Matters:

• Supervise security staff on concerning matters.
• Keep track of all incoming and outgoing material records.
• Cross-check gate registers.
• Arrange for uniform issuance.
• Be responsible for premises outside the boundary wall.

Facility Management:

• Manage factory accounts efficiently to provide better facilities regarding financial matters.
• Submit daily imprest report summaries to the concerned department.
• Handle matters pertaining to the company ordinance and other applicable laws for preventive measures based on rules.
• Arrange transportation for staff through contract/company vehicles and goods through loading vehicles.
• Arrange photocopies for different sections.
• Maintain custody of legal and corporate documents.

External Dealing:

• Contact foreign agencies as per requirement, including labor affairs.

Canteen Operations:

• Ensure meal service to employees during lunch and tea breaks.
• Ensure purchase of daily grocery items and stock.
• Manage Canteen facilities with details as follows:
•• Purchase food items at the right price and time.
•• Responsible for proper cooking through cooking staff.
•• Present during meal distribution to workers and staff.
•• Ensure daily cleaning and maintenance of the canteen and kitchen.

Transportation Services:

• Contract Vehicle:
•• Prepare contracts and agreements on behalf of the management.
•• Monitor punctuality of contract vans.
•• Schedule employees entitled to van privileges.
•• Coordinate with Finance department for timely payments to contractors.
•• Negotiate with contractors for emerging issues.
•• Check condition of contract vans for maintenance.
• Opal Staff Van:
•• Monitor/check the condition of the van.
•• Investigate delays in arrival timings of van staff.
•• Update details on incoming and outgoing van information.
• Loading Vehicle:
•• Arrange for diesel fuel.
•• Coordinate with drivers for vehicle issues.
•• Stay updated on vehicle maintenance.
•• Schedule oil changes.
•• Check outgoing material and meter readings of the vehicle.
• Executive Vehicles:
•• Ensure washing and cleaning of Executive's vehicles.
•• Proper parking of cars.

Water Management:

• Tanker:
•• Monitor water levels in the underground tank.
•• Forecast water requirements.
•• Coordinate with water suppliers for tanker demands.
•• Ensure proper water supply.
•• Coordinate with Finance Dept for payments to water suppliers.
• Pumping Well:
•• Monitor pumping requirements for demanded water level.

Attendance and Record-Keeping:

• Take daily attendance of workers at the rear gate, maintaining records of attendance and late arrivals.

Communication Services:

• Dispatch outgoing mail through courier daily and maintain proper records.
• Submit incoming mail and outgoing letters to MD/CEO and Director/Chief Operating Officer.
• Receive incoming mail and maintain a register of received mail.

Housekeeping:

• Supervise complete sanitation of the head office block, front area, and plant area with housekeeping staff.
• Schedule tasks/responsibilities of sweepers.
• Plan schedules for extra duties on holidays as required.
• Prepare budgets for housekeeping materials.
• Oversee all materials related to housekeeping and their disbursement.

Skill Requirements:

To be successful in this role, you must possess excellent communication and interpersonal skills. You should also have strong organizational and time management abilities, along with a keen eye for detail. Additionally, you should have experience in handling multiple priorities and tasks simultaneously, as well as being proactive and self-motivated. Good knowledge of labor laws and regulations is essential. You should also have good analytical skills and be able to interpret data effectively.

Benefits and Perks:

This role offers a competitive salary package, which includes attractive benefits and perks. These include health insurance, retirement savings plan, paid vacation leave, and many more. Regular opportunities for professional growth and development are also available, making this a great opportunity for career advancement. We offer a dynamic and supportive work environment, where teamwork and collaboration are encouraged. If you are looking for a challenging yet rewarding role, then this is the job for you.

Contact Information:

Please note that any contact information or specific job location has been removed for your safety and protection.

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