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Administrative Coordinator
2 weeks ago
We are seeking a highly organized and proactive administrative professional to oversee daily operations.
Job Summary:The successful candidate will be responsible for coordinating maintenance schedules, liaising with vendors, monitoring facilities, and reporting any issues to the management team. Additionally, they will assist in managing building access and security protocols, obtain and compare market quotations, prepare and maintain records, and assist in vendor selection and procurement processes.
Key Responsibilities:- Coordinate maintenance schedules and communicate effectively with vendors.
- Monitor building facilities and report any issues promptly.
- Assist in managing building access and security protocols.
- Obtain and compare market quotations for various services and supplies.
- Prepare and maintain accurate records of quotations and procurement activities.
- Support vendor selection and procurement processes.
- Manage incoming and outgoing correspondence efficiently.
- Organize and schedule appointments, meetings, and events.
- Maintain organized filing systems and ensure accurate record-keeping.
- Prepare and edit documents, reports, and presentations as required.
- Ensure adequate office supply stock levels and order when necessary.
- Support in preparing and processing expense reports.
- Greet and assist visitors professionally.
- Coordinate travel arrangements and accommodations as needed.
- Bachelor's degree in Business Administration or a relevant field is preferred.
- Proven experience in administrative roles or tasks is essential.
- Exceptional organizational and multitasking skills are crucial.
- Excellent communication and interpersonal abilities are required.
- Ability to work immediately is a must.
